Automated Appliance Delivery Booking
Every morning, WebRun finds oral appliance cases in DentalWriter where the appliance is back from the lab and the prior authorization is approved, books a delivery-and-fitting visit in Google Calendar against open slots, and drafts a patient confirmation text in Twilio for your front desk to review and send.
How do I schedule oral appliance delivery visits automatically?
WebRun finds oral appliance cases in DentalWriter each morning where the appliance is fabricated and the authorization is approved, and books a delivery-and-fitting visit in Google Calendar. It drafts a patient confirmation text in Twilio for your front desk to review and send, so cleared cases are scheduled the same day.
- Cleared appliances are booked for delivery the same morning they are ready
- Patients get a confirmation text drafted and ready to send
- No appliance is scheduled for delivery before its authorization is approved
Built for dental sleep medicine practices · front desk coordinators · sleep appliance dentists · DSM schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
niermanpm.comin a real browser with your saved login - no setup, no API keys. -
1
DentalWriter - find cleared appliances
niermanpm.com
WebRun opens DentalWriter to find fabricated, authorized appliances. - Open DentalWriter and find oral appliance patients whose appliance has returned from the lab
- Confirm the prior authorization is approved so the case is cleared to deliver
- Capture the patient, appliance, and contact number for scheduling
- Skip any case where authorization is still pending so nothing is delivered too early
Done when Every fabricated and authorized appliance is listed and ready to schedule.
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2
Google Calendar - book the delivery visit
calendar.google.com
WebRun opens Google Calendar to book the delivery-and-fitting visit. - Open Google Calendar and find open delivery-and-fitting slots with the right provider
- Book a visit for each cleared appliance and title it with the patient and appliance
- Leave enough time for the fitting and titration instructions
- Avoid double-booking a slot already held for another patient
Done when Each cleared appliance has a delivery visit booked with the right provider.
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3
Twilio - draft the patient confirmation
twilio.com
WebRun opens Twilio to draft the delivery-visit confirmation text. - Draft a confirmation text in Twilio for each patient with the visit date, time, and what to expect
- Keep the message to logistics only, with no clinical or diagnostic detail
- Leave every text as a draft for the front desk to review and send, so nothing goes to a patient unapproved
- Group the drafts so the front desk can review and release the day's confirmations at once
Done when A confirmation text is drafted and waiting for review for every booked visit.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text patients without me?
No. WebRun drafts each confirmation text and leaves it unsent for your front desk to review and send. The message covers only the visit logistics, and a human always approves it before it reaches a patient.
How does it make sure an appliance is not delivered too early?
It only schedules cases where the appliance is back from the lab and the prior authorization is approved. Any case with a pending authorization is left off the list until approval lands.
What if there are no suitable open slots?
It leaves that case unscheduled and includes it in the day's list so your front desk can open a slot or adjust the calendar, rather than forcing a double-booking.
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