Automated Dental Lab Fee Schedule Notification Rollout
When you trigger a fee schedule rollout, WebRun reads the updated pricing from Evident, compares it to the previous schedule to identify changed items, drafts a personalized notification email for each active doctor account in Gmail, and logs every notification in Google Sheets so you have a complete audit trail of who was told, when, and at what new price.
How do I roll out a dental lab fee schedule update to all my doctors?
When you trigger a fee schedule rollout, WebRun reads the updated prices from Evident, identifies what changed for each account, drafts a personalized notification email in Gmail for every active doctor, and logs the full rollout in Google Sheets. No email reaches a dentist until your billing team reviews and sends it.
- Every active doctor gets a personalized price notification, none missed
- Custom pricing per doctor is respected so each email shows only that account's rates
- A complete audit trail in Google Sheets shows who was notified and when
Built for dental lab billing managers · dental lab owners · dental lab office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.evidentdigital.comin a real browser with your saved login - no setup, no API keys. -
1
Evident - read the updated fee schedule
- Open Evident and navigate to the fee schedule or pricing section
- Read the current (new) prices for all product types
- Compare them to the prior schedule to identify which items changed and by how much
- Pull the list of all active doctor accounts with their names, practices, and email addresses
Done when All changed line items and all active doctor account contacts are captured.
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2
Gmail - draft personalized price notification emails
gmail.com
WebRun opens Gmail to draft personalized price notification emails. - Draft a personalized fee schedule notification email for each active doctor account
- Include only the items that changed for that account, with old and new prices
- Note the effective date and your lab contact for questions
- Leave each email as a Gmail draft for review before sending
Done when One Gmail draft notification exists for each active doctor account, all unsent.
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3
Google Sheets - log the notification audit trail
google.com
WebRun opens Google Sheets to log the notification audit trail. - Log each drafted notification to the fee schedule rollout sheet with doctor name, email, date drafted, and effective date
- Mark the row as Pending until the billing team confirms each email has been sent
Done when All notifications are logged in Google Sheets with Pending status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the price notification emails to doctors automatically?
No. Every notification is saved as a Gmail draft. Your billing team reviews each one and clicks Send, so the announcement goes out only when you are ready.
Can it handle doctors who have custom pricing?
Yes. Evident stores special pricing per doctor, and WebRun reads those individual rates so each notification shows only the prices that apply to that specific account.
How do we track who has been notified?
The Google Sheets audit log records every drafted notification with the doctor name, email, and date. Once your team sends an email, you can mark the row as Sent in the sheet for a complete rollout record.
Related templates
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