Automated Dental Lab Backorder Status Digest
Every morning, WebRun opens Evident to find open purchase orders marked as backordered, checks your Gmail for supplier shipping notifications or update emails, and posts a digest to Slack listing each backordered item with its latest estimated arrival date so your team can plan around shortages.
How do I automatically track backordered dental lab supplies each day?
Every morning, WebRun checks Evident for open backordered purchase orders, scans Gmail for shipping and delay notices from your suppliers, and posts a matched digest to Slack. Each entry shows the material, expected arrival date, and any overnight supplier update, so your team always knows what is delayed and by how long.
- Team knows the status of every backordered supply without chasing suppliers
- Stale backorders with no update in five days are flagged automatically
- Arrived items drop off the digest the moment they are cleared in Evident
Built for dental lab managers · lab purchasing teams · dental laboratory owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.evidentdigital.comin a real browser with your saved login - no setup, no API keys. -
1
Evident - find open backordered items
- Open Evident and navigate to Inventory Tracking for open purchase orders
- Identify any materials flagged as backordered or with no confirmed receipt date
- Note the material name, quantity ordered, and expected receipt date for each
Done when All open backordered items are listed with their current expected arrival dates.
-
2
Gmail - check for supplier shipping updates
gmail.com
WebRun opens Gmail to check for supplier shipping updates. - Search Gmail for emails from known supplier domains received since yesterday
- Extract any shipping confirmations, delay notices, or ETA updates for backordered items
- Match those updates to the open backorder list from Evident
Done when All relevant supplier email updates are matched to open backorder lines.
-
3
Slack - post the backorder status digest
slack.com
WebRun opens Slack to post the backorder status digest. - Post the digest to the lab supply Slack channel
- List each backordered item with its updated ETA and any note from supplier email
- Flag items with no update in over five days for follow-up
Done when Lab team has today's backorder status digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to supplier emails on my behalf?
No. WebRun only reads supplier emails and extracts ETA updates. Any follow-up email to a supplier is left for your purchasing team to send.
How does it know which emails are from suppliers?
It searches Gmail for emails from the supplier domains you configure at setup. You can add or remove supplier domains any time and the next run picks them up.
What if a backordered item finally arrives?
Once the item is received and cleared in Evident, it no longer appears in the open backorder list and drops off the next digest automatically.
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