Chase overdue dental lab invoices without the awkward calls
Every Monday, WebRun opens Evident and finds all invoices past their due date, cross-checks balances in QuickBooks to confirm they remain unpaid, drafts a polite reminder email in Gmail for each doctor account, and posts the collections worklist to Slack so your billing team can review every draft before any message reaches a dentist.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.evidentdigital.comin a real browser with your saved login - no setup, no API keys. -
1
Evident - find overdue invoices
- Open Evident and filter invoices by status Overdue
- Capture the doctor name, practice, invoice number, amount, and days past due for each
- Skip any account marked on payment plan or with a credit hold flag already set
Done when All overdue invoices are listed with their balance and days past due.
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2
QuickBooks - confirm balances are still unpaid
- Open QuickBooks and look up each doctor's outstanding balance
- Confirm the invoice has not been paid or partially credited since the Evident export
- Note any accounts with a partial payment to adjust the reminder amount
Done when Each overdue invoice is confirmed unpaid or partially paid in QuickBooks.
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3
Gmail - draft polite reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft polite reminder emails. - Draft a polite, on-brand reminder email for each overdue doctor account
- Include the invoice number, amount owed, and the number of days past due
- Leave every email as a Gmail draft for billing team review before sending
Done when One Gmail draft reminder exists for each overdue account, all unsent.
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4
Slack - post the collections worklist
slack.com How to Automate Slack
WebRun opens Slack to post the collections worklist. - Post the collections worklist to the billing Slack channel
- Sort accounts by balance owed, largest first
- Remind the billing team to review and send each Gmail draft
Done when Billing team has this week's collections worklist in Slack.
How do I automatically chase overdue invoices for my dental lab?
Every Monday, WebRun opens Evident to find overdue invoices, confirms each balance in QuickBooks, and drafts a polite reminder email in Gmail for every past-due doctor account. It posts the full collections worklist to Slack so your billing team can review and approve each email before any dentist is contacted.
- Every overdue account gets a drafted reminder within minutes of the Monday run
- Billing team opens Slack to a sorted collections list, largest balances first
- No reminder reaches a dentist who has already paid, thanks to QuickBooks cross-check
Built for dental lab billing teams · dental lab owners · dental lab office managers
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reminder emails to dentists without me?
No. Every reminder is saved as a Gmail draft and held for your billing team to review. Nothing is sent to any dentist until a person approves and clicks Send.
What if a dentist has already paid and the invoice is just slow to clear?
WebRun cross-checks QuickBooks before drafting any reminder. If the balance is cleared or a partial payment shows, the reminder is adjusted or skipped, so no one gets chased for an invoice they already paid.
Can it handle accounts on a payment plan?
Yes. Any account you flag with a payment plan status in Evident is skipped during the overdue scan and will not appear in the worklist or receive a reminder draft.
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