Keep every recital costume order and payment on track
Every morning, WebRun opens The Studio Director, reviews costume orders for each recital group, flags students with missing deposits or unconfirmed sizing, logs the gaps to a Google Sheet, and posts your team a Slack digest so issues are resolved before the order deadline.
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- Under $0.01 per run
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What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.thestudiodirector.comin a real browser with your saved login - no setup, no API keys. -
1
The Studio Director - audit costume orders and deposits
thestudiodirector.com
WebRun opens The Studio Director to audit costume orders and deposits. - Open The Studio Director and navigate to the Costumes section for each active recital
- Check each student record for a confirmed size and a paid costume deposit
- Flag students with a missing size, an unpaid deposit, or an order not yet submitted to the vendor
- Note the recital group, teacher, and deadline for each flagged student
Done when Every student with an incomplete costume record is identified and flagged.
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2
Google Sheets - log gaps and status per student
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log gaps and status per student. - Open the studio's costume tracker Google Sheet, or create a new tab for this recital season
- Update each student row with their current size, deposit status, and order status
- Mark newly resolved rows green and flag overdue rows in red
- Add a timestamp to the last-updated column for each record
Done when The Google Sheet reflects the current costume status for every student this recital season.
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3
Slack - post daily costume digest to team
slack.com How to Automate Slack
WebRun opens Slack to post daily costume digest to team. - Post a digest to the team Slack channel summarising how many orders are complete, pending, and overdue
- List the top flagged students by deadline proximity
- Include a link to the Google Sheet for full detail
Done when Your team has a current costume status digest in Slack with a link to the tracker.
How do I track dance recital costume orders and payments automatically?
WebRun opens The Studio Director each morning, checks every student's costume size and deposit status for each active recital, and logs gaps to a Google Sheet. Your team receives a Slack digest listing which orders need action before the vendor deadline, keeping the whole recital on schedule.
- Missing costume deposits and sizes are caught daily, not the week before the deadline
- A live Google Sheet gives your whole team a single source of truth for every order
- The Slack digest surfaces only open items so staff focus on what needs action
Built for dance studio owners · recital coordinators · studio administrators
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact parents about missing costume deposits?
No. The digest and tracker are internal tools for your staff. Any parent outreach is handled by your team after reviewing the Slack digest, so nothing reaches families automatically.
Can it track multiple recitals or groups at once?
Yes. It checks every active recital group in The Studio Director each morning and logs each group separately in the Google Sheet, so nothing from one recital bleeds into another.
What happens once an order is complete?
Completed orders are marked as resolved in the Google Sheet on the next run. They stay on the sheet for reference but drop out of the Slack digest so your team sees only open items.
Related templates
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