Automated Dance Studio New Family Onboarding
Every morning, WebRun opens DanceStudio-Pro, finds families who registered for the first time in the past 24 hours, drafts a personalised welcome email for each one, and posts your team a Slack alert to review and send before the family walks through the door.
How do I automatically welcome new dance studio families after they register?
WebRun opens DanceStudio-Pro every morning, finds families who registered for the first time in the past 24 hours, and drafts a personalised welcome email for each one in Gmail. Your staff reviews and sends the drafts. A Slack alert flags every new registration and any outstanding waivers or fees before the family's first class.
- Every new family gets a personalised welcome email before their first class
- Outstanding waivers and fees are flagged at registration, not on the first day
- Staff spend seconds reviewing a pre-written draft instead of composing from scratch
Built for dance studio owners · studio front desk staff · dance school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.dancestudio-pro.comin a real browser with your saved login - no setup, no API keys. -
1
DanceStudio-Pro - find new families registered in the last 24 hours
dancestudio-pro.com
WebRun opens DanceStudio-Pro to find new families registered in the last 24 hours. - Open DanceStudio-Pro and navigate to the new student or recent registrations list
- Filter for families who completed their first registration in the past 24 hours
- Capture the family name, student name, enrolled classes, teacher names, and first class date
- Note any outstanding items such as unsigned waivers or unpaid registration fees
Done when Every new family from the past 24 hours is listed with their enrollment details.
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2
Gmail - draft personalised welcome email per family
gmail.com
WebRun opens Gmail to draft personalised welcome email per family. - Draft a warm welcome email for each family, naming their enrolled classes and first class date
- Include studio address, parking, what to wear, and any policy highlights
- Flag any outstanding waiver or fee in the email so the family can complete it before attending
- Save every email as a Gmail draft for staff review before sending
Done when A personalised, review-ready welcome email draft exists in Gmail for each new family.
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3
Slack - alert staff to new registrations and drafts
slack.com
WebRun opens Slack to alert staff to new registrations and drafts. - Post a Slack message listing each new family, their enrolled classes, and the draft email awaiting review
- Flag any family with an outstanding waiver or unpaid fee so staff can follow up
Done when Staff see a Slack alert for every new registration with the welcome draft queued.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the welcome email to new families automatically?
No. Every welcome email is saved as a Gmail draft for your staff to review and send. No family receives a message without a human approving it first.
How personalised is the welcome email?
Each draft names the specific classes enrolled, the teacher, and the first class date. It also flags any outstanding forms or fees. Give WebRun your studio's standard welcome text and it will adapt each draft to the family.
What if a family registers on a weekend when staff are not checking Slack?
The draft sits safely in Gmail and appears in Monday morning's Slack alert. No email is ever sent automatically, so there is no risk of a family receiving an unreviewed message.
Related templates
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