Win back students who haven't re-enrolled
Every Monday, WebRun opens CourseStorm, finds students who completed a course in the last two terms but haven't registered for anything new, logs each one in a Google Sheet with the course they took and their instructor, and drafts a personal welcome-back email in Gmail for staff to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I follow up with former students who haven't re-enrolled?
WebRun finds students in CourseStorm who finished a course in the last two terms but haven't registered since, then drafts each one a personal welcome-back email in Gmail referencing their actual course and instructor. It logs the list in Google Sheets every Monday, so staff can review and send a timely nudge instead of writing one from scratch.
- Lapsed students get a personal nudge referencing their actual past course
- No student is contacted twice for the same win-back campaign
- Already re-enrolled students are skipped automatically from live CourseStorm data
Built for community education marketing staff · adult ed program coordinators · continuing education directors · parks and rec program managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.coursestorm.comin a real browser with your saved login - no setup, no API keys. -
1
CourseStorm - find students who haven't re-enrolled
coursestorm.com How to Automate CourseStorm
WebRun opens CourseStorm to find students who haven't re-enrolled. - Open CourseStorm and list students who completed a course in the last two terms
- Exclude anyone already registered for an upcoming course
- Capture the course they took, the instructor, and the completion date
Done when Every lapsed student from the last two terms has been identified.
-
2
Google Sheets - log their course history
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log their course history. - Log each lapsed student with their past course, instructor, and completion date
- Mark anyone already emailed in a prior run so they're not duplicated
- Group students by the subject area they studied
Done when The lapsed-student list is logged and grouped by subject.
-
3
Gmail - draft a personal welcome-back email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a personal welcome-back email. - Draft a personal email referencing the specific course and instructor they had
- Suggest one or two related courses open for the upcoming term
- Save it as a draft. Do not send it automatically
Done when A personalized draft exists for every lapsed student, ready for staff to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email former students without anyone reviewing the message?
No. WebRun saves every welcome-back email as a Gmail draft. A staff member reads and sends it, nothing goes out to a former student automatically.
How personal is the draft, really?
It references the actual course and instructor the student had, not a generic template, and suggests related courses open for the upcoming term.
Will it keep emailing someone who already re-enrolled?
No. It checks live CourseStorm registration status each run, so anyone who's already signed up for a new course is skipped.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.