Track RSVPs for your board-game demo nights
Every morning, WebRun opens Nerdslice, reads the RSVP list for board-game demo nights in the coming week, updates each session on Google Calendar with the live headcount and table count, and posts a seats-and-tables summary to your event Discord so your host knows which games to prep.
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What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
nerdslice.comin a real browser with your saved login - no setup, no API keys. -
1
Nerdslice - read demo-night RSVPs
nerdslice.com How to Automate Nerdslice
WebRun opens Nerdslice to read demo-night RSVPs. - Open Nerdslice and list board-game demo nights and events scheduled in the next week
- For each session, read the RSVPs, the game being demoed, and the table or seat cap
- Capture how many seats are filled, how many remain, and any waitlisted players
- Note which games are most requested so the host can prioritize copies to bring out
Done when Every upcoming demo night has a live RSVP count, seats remaining, and requested games.
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2
Google Calendar - update sessions with headcount
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to update sessions with headcount. - Open your store Google Calendar and find or create the event for each demo night
- Update each event title with the game and the current filled-versus-cap headcount
- Put the RSVP list and seats remaining in the event description for the host to see
- Keep the calendar in sync so a glance shows which nights are filling up
Done when Each demo night on the calendar shows its game and current headcount at a glance.
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3
Discord - post the seats-and-tables summary
discord.com
WebRun opens Discord to post the seats-and-tables summary. - Post a seats-and-tables summary to your event Discord channel for the week's demo nights
- Show filled seats, seats remaining, and waitlist per session so the host can plan tables
- Flag nights near capacity and games most requested so the right copies get pulled
Done when Your host has a Discord summary of seats, waitlists, and requested games per demo night.
How do I automatically track RSVPs for board-game demo nights?
Every morning, WebRun opens Nerdslice, reads the RSVP list for the coming week's board-game demo nights, and updates each session on Google Calendar with the live headcount and game. It posts a seats-and-tables summary to your event Discord showing filled seats, waitlists, and most-requested games, so your host can plan tables and copies with confidence.
- Every demo night shows a live headcount on the calendar each morning
- Host sees seats, waitlists, and requested games in Discord
- No RSVPed player is messaged without the store choosing to send it
Built for game store owners · event hosts · board-game cafes · play program coordinators
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message the players who RSVPed?
No. WebRun updates your calendar and posts an internal Discord summary for your host. It does not contact RSVPed players, so no customer message goes out without you choosing to send one.
How does it keep the headcount current?
It reads the live RSVP list in Nerdslice every morning and rewrites each Google Calendar event and the Discord summary, so the seats-filled and waitlist numbers always match the latest signups.
Can it tell the host which games to bring out?
Yes. It reads which games each session is demoing and which are most requested in Nerdslice, and surfaces them in the Discord summary so the host pulls the right copies for each night.
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