Launch your seasonal menu without anything falling through the cracks
When you kick off a seasonal menu launch, WebRun opens Odeko to confirm every new ingredient is available and costed, stages the new menu items in Square for Restaurants for your review, and drafts a launch announcement email campaign in Mailchimp ready for your approval before anything goes live.
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- Cancel anytime
How do I launch a seasonal coffee shop menu without missing any steps?
WebRun checks Odeko for every new seasonal ingredient's availability and cost, stages the new menu items as inactive drafts in Square for Restaurants, and saves a launch announcement email as a Mailchimp draft. Nothing goes live and no email is sent until you approve each step of the launch.
- Every ingredient verified in Odeko before a single item goes on the menu
- New seasonal items staged in Square as drafts so nothing goes live prematurely
- Launch announcement email ready in Mailchimp on the same day you trigger the run
Built for independent coffee shop owners · cafe managers · coffee shop marketing leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.odeko.comin a real browser with your saved login - no setup, no API keys. -
1
Odeko - verify ingredient availability and cost for new items
odeko.com How to Automate Odeko
WebRun opens Odeko to verify ingredient availability and cost for new items. - Open Odeko and search the catalog for every new ingredient the seasonal menu requires
- Confirm availability, current price, and lead time for each item
- Flag any ingredient that is out of stock or on backorder
- Calculate estimated cost-of-goods for each new menu item based on Odeko prices
Done when All new seasonal ingredients are confirmed available in Odeko with cost estimates.
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2
Square for Restaurants - stage new menu items for approval
squareup.com How to Automate Square for Restaurants
WebRun opens Square for Restaurants to stage new menu items for approval. - Open Square for Restaurants and go to the Item Library
- Create each new seasonal item as a draft with name, description, modifiers, and price
- Assign the items to the correct category and set the availability dates
- Leave every item in draft or inactive status until you approve the launch
Done when All seasonal menu items are staged in Square as drafts awaiting your activation.
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3
Mailchimp - draft launch announcement campaign
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft launch announcement campaign. - Open Mailchimp and start a new campaign draft for the seasonal menu launch
- Draft a subject line and body featuring the new items and launch date
- Add imagery placeholders and a call-to-action directing customers to visit
- Save as a campaign draft, never schedule or send it
Done when The seasonal launch announcement email is saved as a Mailchimp draft for your review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish the new menu items or send the announcement email automatically?
No. New menu items are staged as inactive drafts in Square and the email is saved as a Mailchimp draft. Nothing goes live and nothing is sent until you explicitly activate and approve each step.
What if a key seasonal ingredient is not available in Odeko?
WebRun flags the out-of-stock ingredient during the Odeko check and pauses that menu item's staging in Square so you know before any customer-facing change is made.
Can I use this checklist for a menu removal as well as a launch?
Yes. You can trigger the run for a menu wind-down and WebRun will build a checklist to de-list items in Square and draft a last-chance announcement in Mailchimp instead.
Related templates
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