Automated Cropster Private Label Order Confirmations
The moment a private label order lands in Shopify, WebRun checks the client's spec, confirms the roast profile, packaging, and the next available production slot in Cropster, drafts an order confirmation email in Gmail naming the roast date and ship date, and leaves it for your team to review before it goes to the client.
Shopify
catch the new private label order
How do I confirm private label coffee orders with the right roast date automatically?
The moment a private label order lands in Shopify, WebRun confirms the blend spec, packaging, and next available roast slot in Cropster, and drafts an order confirmation email in Gmail naming the roast date and ship date, left unsent for your team to review, so every private label client gets an accurate confirmation without a manual scheduling check.
- Private label clients get an accurate confirmation within minutes of ordering
- Every order is checked against the real production calendar before it is confirmed
- Nothing is emailed to a client until your team has reviewed the draft
Built for wholesale coffee roasters · private label coffee brands · roastery account managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
admin.shopify.comin a real browser with your saved login - no setup, no API keys. -
1
Shopify - catch the new private label order
WebRun opens Shopify to catch the new private label order. - Watch the wholesale storefront for a new private label order
- Capture the client, the blend or single origin spec, the packaging, and the quantity ordered
- Note the requested delivery date
Done when Every new private label order is captured with its full spec and requested delivery date.
-
2
Cropster - confirm the roast spec and production slot
cropster.com
WebRun opens Cropster to confirm the roast spec and production slot. - Open Cropster and check the production calendar for the next available roast slot that fits the order quantity
- Confirm the blend recipe or single origin lot matches the client's private label spec
- Reserve a roast date and packaging slot that meets the requested delivery date
Done when A roast date and packaging slot is confirmed for the order that meets the requested delivery date.
-
3
Gmail - draft the order confirmation for review
gmail.com
WebRun opens Gmail to draft the order confirmation for review. - Draft an order confirmation email to the private label client
- State the order quantity, roast date, and expected ship date clearly
- Save it as a Gmail draft for your team to review and send. Do not send it directly
Done when A draft order confirmation is ready in Gmail with the roast date and ship date, unsent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Shopify
Sign in once
Every action is checked against this policy before it runs.
Questions, answered
Will it confirm the order to my client without me checking it first?
No. The confirmation is saved as a Gmail draft only. Your team reviews the roast date and ship date and sends it, WebRun never emails a private label client on its own.
What if the requested delivery date does not fit the production calendar?
It reserves the next slot that realistically meets the order, and flags in the draft when that slot falls after the client's requested date, so your team can address it before sending.
Does it change my blend recipe to match a client's private label spec?
No. It only checks that an existing blend or single origin lot in Cropster matches the spec on file. Creating or changing a private label recipe is always done by your team.
Related templates
Put this on autopilot.
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