Automated Cropster Green Coffee Inventory Alerts
Every morning, WebRun opens Cropster, checks the on hand weight of every green coffee lot against its reorder point, confirms the landed cost and committed value of low lots in QuickBooks, and posts a Slack alert to your purchasing channel naming every origin that needs a reorder this week.
How do I get an alert before a green coffee origin runs out?
WebRun checks every green coffee lot in Cropster each morning against the reorder point you set, confirms the landed cost and committed value of any low lot in QuickBooks, and posts a ranked Slack alert naming every origin running low with its days of stock left, so purchasing always reorders before a bin runs empty.
- Purchasing sees every low origin before it runs out, not after
- Reorder alerts factor in real committed value from QuickBooks, not just weight
- No duplicate alerts for origins already on order
Built for wholesale coffee roasters · green coffee buyers · roastery purchasing managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.cropster.comin a real browser with your saved login - no setup, no API keys. -
1
Cropster - check green lot weights against reorder points
cropster.com
WebRun opens Cropster to check green lot weights against reorder points. - Open Cropster and pull the current on hand weight for every green coffee lot
- Compare each lot's weight against the reorder point set for that origin
- Note the average weekly usage rate so the alert can estimate days of stock left
Done when Every green lot is checked against its reorder point with an estimated days of stock remaining.
-
2
QuickBooks - confirm committed value of low lots
- Look up the landed cost and committed inventory value for every lot below its reorder point
- Confirm there is no open purchase order already covering that origin
- Skip any lot where a reorder is already in progress
Done when Every below reorder point lot has a confirmed cost and purchase order status.
-
3
Slack - alert purchasing to origins running low
slack.com
WebRun opens Slack to alert purchasing to origins running low. - Post a Slack alert to the purchasing channel listing every origin below its reorder point
- Include the current weight, days of stock left, and committed value for each
- Sort the list with the lowest days of stock left at the top
Done when Purchasing has today's reorder alert in Slack with every low origin ranked by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place the green coffee reorder for me?
No. WebRun only posts an alert naming which origins are low. Placing the actual purchase order with your supplier is always a decision you make yourself.
How does it set the reorder point for each origin?
You set the reorder point and weekly usage rate per origin in Cropster. WebRun reads those numbers on every run, so updating a threshold in Cropster changes the alert immediately.
What if a purchase order is already open for a low lot?
WebRun checks QuickBooks for an open purchase order tied to that origin first and skips it, so you never get an alert for a reorder already in progress.
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