Keep your enrollment pipeline moving
Every Monday, WebRun opens Procare, reviews the waitlist and enrollment leads, captures each family's stage and time waiting, logs them to a sheet, and posts your team an internal Slack digest of who needs a next step and which spots are open to fill.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track my childcare waitlist and enrollment pipeline automatically?
Every Monday, WebRun opens Procare, reviews the waitlist and enrollment leads, and captures each family's stage and time waiting. It logs them to a Google Sheet ranked by stall time, flags open spots by room, and posts your team an internal Slack digest of who needs a next step, so no prospective family slips through the cracks.
- Stalled leads surface weekly before they go cold
- Open spots are matched to waiting families by room
- The pipeline ranks by time waiting, not gut feel
Built for childcare directors · daycare owners · enrollment coordinators · center administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.procaresoftware.com/capabilities/family-registration-enrollmentin a real browser with your saved login - no setup, no API keys. -
1
Procare - review the waitlist
procaresoftware.com
WebRun reviews the waitlist and enrollment leads in Procare. - Open Procare and review the waitlist and enrollment leads
- Capture each family's requested room, start date, and current stage
- Note how long each lead has sat and which are awaiting a next step
Done when Every waitlist family and lead is captured with its stage and time waiting.
-
2
Google Sheets - track the pipeline
google.com How to Automate Google Sheets
WebRun mirrors the enrollment pipeline into a ranked sheet. - Log each family with the room requested, stage, and days waiting
- Sort so families stalled the longest or near their start date rise to the top
- Mark open spots by room so the team can match waiting families to openings
Done when The sheet ranks the pipeline by stall time and shows open spots by room.
-
3
Slack - post the enrollment digest
slack.com How to Automate Slack
WebRun posts the enrollment pipeline digest to your team in Slack. - Post an internal digest of families needing a next step this week
- Flag leads sitting too long and rooms with openings to fill
- Leave it for the team to follow up with tours, offers, and paperwork
Done when Your team has this week's enrollment pipeline digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact prospective families on its own?
No. This is an internal digest for your team. WebRun reviews the Procare waitlist and posts a Slack list of who needs a next step. Sending tour invites, offers, or paperwork stays a human decision your team makes from the digest.
How does it decide who needs a next step?
WebRun reads each lead's stage and how long it has sat in Procare, then flags families stalled past your follow-up window or approaching their requested start date, so the ones at risk of going cold rise to the top.
Does it approve or decline enrollments?
No. WebRun only reads the waitlist and reports on it. Approving a family, declining a lead, or moving anyone into a room stays with your team inside Procare, where those decisions belong.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.