Automated Bowling League Night SMS Reminders
Every morning, WebRun checks Conqueror X for league sessions scheduled for the following day, pulls the registered bowler list for each session, drafts a short SMS reminder for every bowler with the session time and lane assignment, and queues the messages in Twilio for your approval before any text is sent.
How do I automatically send SMS reminders to league bowlers before their session?
WebRun checks Conqueror X every morning for league sessions the following day, pulls the full bowler roster for each session, and drafts a personalized SMS reminder for every bowler in Twilio with their session time and lane assignment. Every message is queued for your approval before any text is sent, reducing no-shows without any manual outreach.
- Every league bowler reminded the day before their session with their lane assignment
- No-show rate reduced without any manual phone or text outreach
- No SMS sent without manager approval
Built for bowling center league coordinators · bowling center managers · family entertainment centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.qubicaamf.comin a real browser with your saved login - no setup, no API keys. -
1
Conqueror X - find tomorrow's league sessions and rosters
qubicaamf.com
WebRun opens Conqueror X to find tomorrow's league sessions and rosters. - Open Conqueror X and navigate to the league management or schedule section
- Find all league sessions scheduled for tomorrow
- Pull the bowler roster for each session, including name, phone number, lane assignment, and session start time
- Skip any bowler who does not have a mobile number on file
Done when All bowlers confirmed for tomorrow's league sessions are listed with their contact details and lane assignments.
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2
Twilio - queue SMS reminder drafts for approval
twilio.com
WebRun opens Twilio to queue SMS reminder drafts for approval. - Draft an SMS reminder for each bowler that includes their name, session time, lane number, and your center's name
- Queue all messages as drafts in Twilio, not sent
- Do not send any SMS without your explicit approval
- Flag any bowler for whom a valid phone number could not be found
Done when All SMS reminders are queued in Twilio as drafts awaiting your review and approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text league bowlers automatically?
No. All SMS messages are queued as drafts in Twilio for your review and approval. No text is sent to any bowler until you authorize the send.
What if a bowler does not have a phone number in Conqueror X?
WebRun flags those bowlers separately so your front desk can contact them by email or phone. No reminder is silently skipped without a note.
Can I customize the reminder message?
Yes. Provide your preferred message template in your WebRun settings and it will personalize each reminder with the bowler's name, lane, and session time.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.