Automated Bowling Center Lane Reservation Confirmations
As new lane reservations are created in Conqueror X, WebRun pulls each booking's details, drafts a friendly confirmation email with the date, time, number of lanes, and any package inclusions, and saves it as a Gmail draft for your team to review and send, ensuring every customer gets a timely confirmation.
How do I automatically send lane reservation confirmations from my bowling center?
WebRun checks Conqueror X every few minutes for new lane reservations and drafts a personalized confirmation email in Gmail for each one, complete with booking date, time, lane count, bowler count, and any package details. Every draft waits for your staff to review and send, so customers receive a timely, accurate confirmation without any manual drafting.
- Every new lane reservation gets a confirmation draft within minutes of booking
- Confirmation includes all booking details, reducing customer call-backs
- No confirmation sent without staff review, keeping quality control in place
Built for bowling center managers · bowling center front desk staff · family entertainment centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.qubicaamf.comin a real browser with your saved login - no setup, no API keys. -
1
Conqueror X - detect new lane reservation
qubicaamf.com
WebRun opens Conqueror X to detect new lane reservation. - Open Conqueror X and check for lane reservations created since the last run
- Capture the customer name, email, booking date and time, number of lanes, number of bowlers, and any package or add-on details
- Skip any reservation that already has a confirmation sent
- Flag any reservation with missing customer contact information
Done when All new reservations are identified with their full booking details.
-
2
Gmail - draft confirmation email for customer
gmail.com
WebRun opens Gmail to draft confirmation email for customer. - Draft a confirmation email for each new reservation, personalizing it with the customer name and booking details
- Include the date, time, number of lanes, bowler count, any package inclusions, and your center's address and parking information
- Save each email as a Gmail draft for your team to review before sending
- Do not send any confirmation email without staff review
Done when One Gmail draft confirmation is saved per new reservation, ready for review and sending.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation emails automatically to customers?
No. Each confirmation is saved as a Gmail draft for your staff to review. No email is sent until a team member approves and sends it, so you stay in control of every customer message.
What if the customer did not provide an email address?
WebRun flags the reservation in the draft list with a note that contact information is missing, so your team can follow up by phone or add the email before sending.
Does it handle online bookings made through Conqueror Web as well?
Yes. Any reservation that appears in Conqueror X, whether booked in-center, by phone, or through Conqueror Web online booking, is picked up and a confirmation draft is created.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.