Automated Beverage Distributor FEFO Expiring Lot Alerts
Every morning, WebRun opens VIP, scans all active lot records for items within your configured expiry window, ranks them first-expired-first-out, posts an alert to the warehouse and sales Slack channels with the lot number, SKU, quantity, and days remaining, and logs the expiring lots in a Google Sheets tracker.
How do I automatically alert my team about expiring lots and enforce FEFO picking in my beverage warehouse?
WebRun scans VIP every morning for lots nearing expiry within your configured window, ranks them in first-expired-first-out order, posts a FEFO alert to your warehouse and sales Slack channels with lot number, location, quantity, and days remaining, and logs all expiring lots in Google Sheets, so your teams move product before compliance risk materializes.
- Expiring lots surfaced every morning in FEFO order before compliance risk builds
- Warehouse and sales teams alerted separately so each team can act on their part
- Critical lots (7 days or fewer) flagged automatically for same-day action
Built for beverage distributors · warehouse managers · compliance teams · beer and wine wholesalers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
apps.vtinfo.com/beveragein a real browser with your saved login - no setup, no API keys. -
1
VIP - scan lots for expiry within window
vtinfo.com
WebRun opens VIP to scan lots for expiry within window. - Open VIP and filter lot records to those with an expiry date within the next 30 days
- Capture lot number, SKU, brand, quantity on hand, location, and days until expiry for each
- Sort lots by expiry date ascending to enforce first-expired-first-out order
Done when All lots expiring within the window are listed in FEFO order with quantity and location.
-
2
Google Sheets - log expiring lots
google.com
WebRun opens Google Sheets to log expiring lots. - Append each expiring lot as a row with date captured, SKU, lot number, quantity, location, and expiry date
- Flag lots within 7 days of expiry as critical
- Update the FEFO compliance log to show disposition once lots are moved or written off
Done when Expiring lots are logged in the FEFO tracker with critical flags applied.
-
3
Slack - post FEFO alert to warehouse and sales
slack.com
WebRun opens Slack to post FEFO alert to warehouse and sales. - Post the FEFO alert to the warehouse channel with lot number, location, quantity, and days remaining
- Post a separate alert to the sales channel listing expiring SKUs and quantities to push
- Put the most urgent lots (7 days or fewer) at the top of each alert
Done when Warehouse and sales teams both have today's FEFO alert in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How far out does it look for expiring lots?
The default expiry window is 30 days, with critical flags applied at 7 days or fewer. You can adjust both thresholds at setup to match your product mix and compliance requirements.
Will it reassign picking orders to prioritize expiring lots automatically?
No. WebRun alerts the warehouse team with the lot number and location so pickers can prioritize accordingly. Reassigning pick orders in VIP is done by your warehouse team.
What happens after an expiring lot is moved or written off?
Your team updates the disposition in the Google Sheets FEFO tracker. On the next run, WebRun reads the current lot status in VIP, so disposed or depleted lots are excluded automatically.
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