Automated Rental Coordination
Every morning, WebRun reviews the active repair schedule in Google Sheets, identifies jobs flagged as needing a rental vehicle, drafts a rental request email in Gmail for each one, and posts an alert to Slack so your coordinator can confirm arrangements before the customer arrives.
How do I automatically coordinate rental cars for repair customers?
WebRun reviews your repair schedule in Google Sheets every morning, finds jobs flagged as needing a rental car within the next two days, and drafts a rental request email in Gmail for each one. It then alerts your coordinator in Slack so they can review the drafts, confirm the details, and send before the customer arrives.
- Every rental need is flagged at least a day before the customer arrives
- Rental request emails are drafted and ready without manual coordinator effort
- No customer arrives for drop-off to find their rental was not arranged
Built for auto body shops · collision repair centers · dealership body shops · DRP-participating shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - identify jobs needing a rental
google.com
WebRun opens Google Sheets to identify jobs needing a rental. - Open the repair schedule in Google Sheets
- Filter for jobs with the rental-needed flag set and a drop-off date within the next two days
- Capture the customer name, phone, vehicle, drop-off date, and expected repair duration for each job
Done when All upcoming jobs needing a rental are identified with customer and timeline details.
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2
Gmail - draft the rental request
gmail.com
WebRun opens Gmail to draft the rental request. - Draft a rental request email to your preferred rental partner for each flagged job
- Include the customer name, required dates, vehicle class preference, and drop-off location
- Save each email as a draft in Gmail without sending it
Done when A draft rental request email exists in Gmail for each flagged job, unsent and ready for coordinator review.
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3
Slack - alert the coordinator
slack.com
WebRun opens Slack to alert the coordinator. - Post an alert to the rental-coordination Slack channel listing all jobs needing a rental
- Include the customer name, drop-off date, and note that Gmail drafts are ready to review and send
- Tag the coordinator responsible for rental arrangements
Done when The coordinator is alerted in Slack with a list of all upcoming rental needs and knows the Gmail drafts await review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the rental request emails automatically?
No. WebRun drafts each email in Gmail and flags it in Slack, but nothing is sent until your coordinator reviews and approves the draft. This keeps your coordinator in control of every rental booking and supplier conversation.
How does WebRun know a job needs a rental car?
It reads a rental-needed flag in your Google Sheets repair schedule. Your team sets the flag when logging a job, and WebRun picks it up on the next morning run to begin the coordination workflow.
What if the rental need changes after the draft is created?
Your coordinator reviews the Gmail draft before sending, so they can update the dates or vehicle class if plans changed. The coordinator always has final say on what goes out to the rental partner.
Related templates
Put this on autopilot.
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