Turn yesterday's no shows into rebooking drafts
Every morning, WebRun opens AestheticsPro, finds yesterday's no shows and late cancellations, drafts a warm, no blame rebooking email for each patient with an easy way to pick a new time, saves every draft in Gmail for the front desk to review, and posts a same day count to Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.aestheticspro.comin a real browser with your saved login - no setup, no API keys. -
1
AestheticsPro - find yesterday's no shows and late cancellations
aestheticspro.com How to Automate AestheticsPro
WebRun opens AestheticsPro to find yesterday's no shows and late cancellations. - Open AestheticsPro's schedule and pull yesterday's appointments marked no show or canceled with less than the required notice
- Note the treatment that was missed and the provider it was booked with
- Skip any patient already rebooked for a new appointment
Done when Every no show or late cancellation from yesterday is listed with the missed treatment and provider.
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2
Gmail - draft rebooking emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft rebooking emails for review. - Draft a warm, no blame rebooking email for each patient referencing the missed treatment
- Offer a simple way to pick a new time, either a booking link or an invitation to call
- Save every rebooking email as an unsent draft in Gmail. Do not send any message to a patient automatically
Done when A Gmail draft exists for every unrebooked no show or late cancellation, waiting for review.
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3
Slack - notify the front desk drafts are ready
slack.com How to Automate Slack
WebRun opens Slack to notify the front desk drafts are ready. - Post the count of rebooking drafts ready this morning to the front desk channel
- Flag any high value treatment slot, like a filler or laser package, that was missed
Done when The front desk is notified in Slack that today's rebooking drafts are ready.
How do I automatically follow up on no shows and rebook the appointment?
WebRun reviews AestheticsPro's schedule every morning for yesterday's no shows and late cancellations, drafts a warm rebooking email for each patient in Gmail, and posts a count to Slack for the front desk. Every draft waits for a human to review and send, turning missed appointments into rebooking opportunities instead of empty slots.
- Yesterday's no shows get a rebooking draft before the slot is forgotten
- Front desk reviews ready drafts instead of writing follow ups from scratch
- High value missed treatments are flagged first in the Slack notification
Built for med spa front desk teams · aesthetics practice managers · injectors · medical spa schedulers
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients be emailed automatically after a no show?
No. Every rebooking email is saved as an unsent Gmail draft. Your front desk reviews and sends it, so no patient gets a message without a human check.
Does it treat late cancellations the same as no shows?
Yes. Both are pulled from yesterday's schedule and drafted a rebooking email, since either one leaves an open slot worth filling.
What if a patient already rebooked themselves?
WebRun checks the current schedule in AestheticsPro before drafting, so anyone who already has a new appointment booked is skipped.
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