Automated AestheticsPro No Show Rebooking Drafts
Every morning, WebRun opens AestheticsPro, finds yesterday's no shows and late cancellations, drafts a warm, no blame rebooking email for each patient with an easy way to pick a new time, saves every draft in Gmail for the front desk to review, and posts a same day count to Slack.
How do I automatically follow up on no shows and rebook the appointment?
WebRun reviews AestheticsPro's schedule every morning for yesterday's no shows and late cancellations, drafts a warm rebooking email for each patient in Gmail, and posts a count to Slack for the front desk. Every draft waits for a human to review and send, turning missed appointments into rebooking opportunities instead of empty slots.
- Yesterday's no shows get a rebooking draft before the slot is forgotten
- Front desk reviews ready drafts instead of writing follow ups from scratch
- High value missed treatments are flagged first in the Slack notification
Built for med spa front desk teams · aesthetics practice managers · injectors · medical spa schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.aestheticspro.comin a real browser with your saved login - no setup, no API keys. -
1
AestheticsPro - find yesterday's no shows and late cancellations
aestheticspro.com
WebRun opens AestheticsPro to find yesterday's no shows and late cancellations. - Open AestheticsPro's schedule and pull yesterday's appointments marked no show or canceled with less than the required notice
- Note the treatment that was missed and the provider it was booked with
- Skip any patient already rebooked for a new appointment
Done when Every no show or late cancellation from yesterday is listed with the missed treatment and provider.
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2
Gmail - draft rebooking emails for review
gmail.com
WebRun opens Gmail to draft rebooking emails for review. - Draft a warm, no blame rebooking email for each patient referencing the missed treatment
- Offer a simple way to pick a new time, either a booking link or an invitation to call
- Save every rebooking email as an unsent draft in Gmail. Do not send any message to a patient automatically
Done when A Gmail draft exists for every unrebooked no show or late cancellation, waiting for review.
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3
Slack - notify the front desk drafts are ready
slack.com
WebRun opens Slack to notify the front desk drafts are ready. - Post the count of rebooking drafts ready this morning to the front desk channel
- Flag any high value treatment slot, like a filler or laser package, that was missed
Done when The front desk is notified in Slack that today's rebooking drafts are ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients be emailed automatically after a no show?
No. Every rebooking email is saved as an unsent Gmail draft. Your front desk reviews and sends it, so no patient gets a message without a human check.
Does it treat late cancellations the same as no shows?
Yes. Both are pulled from yesterday's schedule and drafted a rebooking email, since either one leaves an open slot worth filling.
What if a patient already rebooked themselves?
WebRun checks the current schedule in AestheticsPro before drafting, so anyone who already has a new appointment booked is skipped.
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