Automated AestheticsPro Membership Renewal Reminders
Every morning, WebRun opens AestheticsPro, finds monthly or annual memberships renewing in the next seven days, drafts a friendly renewal reminder for each member noting their included perks, saves every draft in Gmail for review, and pings your team on Telegram once they're ready to send.
How do I remind members before their med spa membership lapses?
WebRun checks AestheticsPro every morning for memberships renewing within seven days, drafts a friendly renewal reminder for each member in Gmail, and notifies your team on Telegram once the drafts are ready. Every message waits for a human review before it sends, so fewer memberships lapse and no member is contacted without a check.
- Members renewing within a week get a drafted reminder before the charge runs
- Expiring cards on file are flagged before a renewal payment fails
- Canceled or paused memberships are skipped automatically from every day's drafts
Built for med spa owners · membership program managers · aesthetics front desk teams · multi location med spas
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.aestheticspro.comin a real browser with your saved login - no setup, no API keys. -
1
AestheticsPro - find memberships renewing soon
aestheticspro.com
WebRun opens AestheticsPro to find memberships renewing soon. - Open AestheticsPro and pull active memberships renewing in the next seven days
- Note the plan name, renewal amount, and payment method on file for each member
- Skip anyone who has already canceled or paused their membership
Done when Every membership renewing within seven days is listed with its plan and renewal amount.
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2
Gmail - draft renewal reminders for review
gmail.com
WebRun opens Gmail to draft renewal reminders for review. - Draft a friendly reminder for each member noting their renewal date and a highlight of their plan's included treatments
- Mention what happens if the card on file fails so the member can update it in advance
- Save every reminder as an unsent draft in Gmail. Do not send any message to a member automatically
Done when A Gmail draft exists for every member renewing within seven days, waiting for review.
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3
Telegram - notify the team drafts are ready
telegram.org
WebRun opens Telegram to notify the team drafts are ready. - Send a message to your team's Telegram group with the count of renewal reminder drafts ready today
- Flag any member whose card on file is known to be expiring
Done when Your team is notified on Telegram that today's renewal drafts are ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will members be emailed without my team reviewing first?
No. Every renewal reminder is saved as an unsent Gmail draft. Your team reviews and sends each one, so no member is contacted automatically.
What if a member already canceled their membership?
WebRun reads the live membership status in AestheticsPro each morning, so anyone who already canceled or paused is skipped from that day's drafts.
Can it warn us about expiring cards before the renewal fails?
Yes. When a member's card on file is known to be expiring, WebRun flags it in the Telegram notification so your team can reach out before the charge fails.
Related templates
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