Kipu Health Automated Eligibility Verification Worklist
Every morning, WebRun opens Kipu Health, pulls every patient scheduled for admission in the next 48 hours, checks which ones have a completed eligibility verification on file, builds a verification worklist for those who do not, logs the list in Google Sheets, and alerts the billing team in Slack so no patient crosses the door on unverified insurance.
How do I automatically track insurance eligibility verification for upcoming admissions at my treatment center?
WebRun checks Kipu Health each morning for patients scheduled for admission in the next 48 hours, identifies those with missing or stale eligibility verifications, and builds a prioritized worklist in Google Sheets. It alerts your billing team in Slack with urgent cases flagged, so no patient starts treatment on unverified coverage and no claim is denied for eligibility reasons.
- No patient admitted without a same-day eligibility flag for your billing team
- Verifications older than 3 days automatically surfaced for a fresh check
- Billing team sees urgent same-day admissions first
Built for addiction treatment billing teams · behavioral health admissions coordinators · residential treatment centers · detox and PHP programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.kipuhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Kipu Health - pull upcoming admissions and verification status
kipuhealth.com
WebRun opens Kipu Health to pull upcoming admissions and verification status. - Open the Kipu Health admissions or scheduler section and filter to patients with an admission date in the next 48 hours
- For each patient, check whether an eligibility verification has been completed and what the verification date was
- Flag patients with no verification on file, or with a verification older than 3 days, as needing a fresh check
- Capture payer name, plan type, and member ID for each unverified patient
Done when Every upcoming admission is assessed for verification status and those needing a check are identified.
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2
Google Sheets - build eligibility verification worklist
google.com
WebRun opens Google Sheets to build eligibility verification worklist. - Open the Eligibility Verification Worklist in Google Sheets
- Add or update a row for each patient needing verification with payer, plan, admission date, and a Status column for the billing team to update
- Sort by admission date ascending so the most urgent verifications appear first
Done when The Google Sheets worklist is current with all pending eligibility verifications sorted by admission date.
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3
Slack - alert billing team to pending verifications
slack.com
WebRun opens Slack to alert billing team to pending verifications. - Post a morning alert to the billing Slack channel with the count of pending verifications and the names of payers involved
- Flag any admission within 24 hours that still has no verification as urgent
- Include a link to the Google Sheets worklist for the full list
Done when The billing team has today's verification worklist in Slack with urgent cases flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it run the eligibility checks with payers automatically?
No. WebRun builds the verification worklist and flags which patients need a check, but your billing team runs the actual eligibility inquiries through your payer portals or clearinghouse. Clinical and financial decisions stay with your staff.
How stale does a verification need to be before it appears on the worklist?
Any verification older than 3 days triggers a re-check flag, since eligibility can change between the initial inquiry and the admission date. You can adjust this threshold to match your facility's policy.
What if a patient's coverage was verified after the last run?
It reads the live verification status in Kipu Health each morning, so any patient whose eligibility was confirmed since the previous run will be marked as verified and removed from the worklist.
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