Aisle Planner Automated Deposit Receipt Drafts
Within minutes of a deposit landing in Stripe, WebRun confirms the matching booking and balance in Aisle Planner, and drafts a personalized receipt and thank you email to the couple in Gmail, ready for your review before it sends.
How do I automatically send a receipt when a wedding deposit is paid?
WebRun watches Stripe for every new deposit payment, matches it to the booking in Aisle Planner, and updates the remaining balance within minutes. It then drafts a personalized receipt and thank you email to the couple in Gmail, so every deposit gets a fast, warm acknowledgement without you tracking payments by hand.
- Couples get a warm, accurate receipt within minutes of paying
- Remaining balances stay current on every booking record automatically
- No deposit slips through without an acknowledgement
Built for wedding planners · event planning studios · solo planners · boutique planning businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
dashboard.stripe.comin a real browser with your saved login - no setup, no API keys. -
1
Stripe - detect the new deposit payment
stripe.com
WebRun opens Stripe to detect the new deposit payment. - Watch for a new successful payment in Stripe
- Capture the amount, payment date, and the couple's name from the payment record
Done when Every new deposit payment is captured with its amount and payer.
-
2
Aisle Planner - confirm the booking and remaining balance
aisleplanner.com
WebRun opens Aisle Planner to confirm the booking and remaining balance. - Match the payment to the booking in Aisle Planner
- Confirm the wedding date, the total contracted amount, and the remaining balance
- Update the payment as received on the booking record
Done when The booking record in Aisle Planner reflects the new deposit and the updated remaining balance.
-
3
Gmail - draft the receipt and thank you email
gmail.com
WebRun opens Gmail to draft the receipt and thank you email. - Draft a personalized receipt confirming the amount received and the updated balance
- Add a short, warm thank you note referencing their wedding date
- Save it as a Gmail draft, left unsent for your review
Done when A ready-to-send receipt draft exists in Gmail for every new deposit.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the couple without my approval?
No. The receipt is saved as a Gmail draft only. WebRun never sends it to a couple until you review and send it yourself.
Does it update the remaining balance automatically?
Yes. It matches the Stripe payment to the booking in Aisle Planner and updates the balance the moment the deposit lands, so your records stay accurate.
What if a deposit is paid outside Stripe, like by check?
This workflow only triggers on Stripe payments. Deposits recorded manually in Aisle Planner will not generate a draft receipt through this run.
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