Automated Vyapar Outstanding Statements
Every month, WebRun opens Vyapar, builds a ledger statement for each party carrying an outstanding balance, drafts a polite covering email to every party in Gmail left unsent for approval, and posts your team a Slack index of who owes what.
How do I send outstanding statements to each party in Vyapar?
Every month, WebRun opens Vyapar and builds a ledger statement for each party carrying an outstanding balance. It drafts a polite covering email to every party in Gmail, left unsent for your approval, then posts your team a Slack index ranked by balance, so each customer sees exactly what they owe once you approve it.
- Every party with a balance gets a ready statement each month
- Covering emails stay unsent in Gmail until you approve them
- Cleared parties drop off the list automatically from live Vyapar balances
Built for Indian small businesses · wholesalers · distributors · MSME traders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
vyaparapp.inin a real browser with your saved login - no setup, no API keys. -
1
Vyapar - build each party statement
vyaparapp.in
WebRun opens Vyapar to build a statement for each party with a balance. - Open Vyapar and list every party with an outstanding balance
- Generate each party's account statement with invoices, payments, and closing balance
- Capture the party's email and total due
Done when Every party with a balance has a statement ready.
-
2
Gmail - draft the covering emails
gmail.com
WebRun drafts a covering statement email per party in Gmail and leaves it unsent. - Draft a polite covering email to each party with their statement attached
- State the closing balance and offer to resolve any query
- Leave every email unsent in Gmail for you to review before sending
Done when An unsent statement email is drafted for each party.
-
3
Slack - post the outstanding index
slack.com
WebRun posts an index of every party's outstanding to Slack. - Post an index to your billing channel of every party and their outstanding
- Rank by balance so the biggest dues sit at the top
- Note which statements are drafted and ready to send
Done when Your team has the outstanding index in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email statements to parties without my approval?
No. Every statement email is drafted and left unsent in Gmail. WebRun builds the statement and writes the covering note, but you review each one and decide when it goes out.
What does each statement include?
Each party's invoices, payments received, and closing outstanding balance for the period, taken straight from their Vyapar ledger, with a polite covering note offering to resolve any query.
What about parties who have cleared their balance?
They are skipped. WebRun reads live balances in Vyapar each month, so any party with nothing outstanding gets no statement and drops off the Slack index automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.