Follow up on every new VFX bid inquiry
Every morning, WebRun opens Vani Software, reads new project inquiries and their bid line items, and drafts a tailored follow-up email in Gmail for each one, then leaves every message unsent in your drafts folder so a producer can review the numbers and tone before it reaches the client.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
vanisoftware.comin a real browser with your saved login - no setup, no API keys. -
1
Vani Software - read new bid inquiries
vanisoftware.com How to Automate Vani Software
WebRun opens Vani Software to read new bid inquiries. - Open Vani Software and go to the bidding and project inquiries view
- List inquiries received in the last day that have no follow-up logged yet
- For each inquiry capture the studio contact, project name, shot count, and the bid total or ranges
- Note the delivery window and any scope notes the client attached
Done when Every new inquiry without a follow-up is listed with its contact and bid details.
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2
Gmail - draft the follow-up email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the follow-up email. - Draft a warm, on-brand follow-up email to each inquiry contact
- Reference the project name, the shot count, and the headline bid figure so the message feels specific
- Leave every email unsent as a draft in Gmail for your producer to review and send
- Never send a bid or quote to a client without a human approving it first
Done when A tailored follow-up draft sits in Gmail for every new inquiry, ready for review.
How do I follow up on new VFX bid inquiries automatically?
WebRun opens Vani Software every morning, finds new project inquiries with no follow-up logged, and reads each bid's contact, shot count, and total. It then drafts a tailored follow-up email in Gmail and leaves it unsent for a producer to review, so no promising VFX lead goes cold and no quote reaches a client unapproved.
- Every new inquiry gets a same-day follow-up draft, so leads never go cold
- Producers review real bid numbers before anything reaches the client
- Already-answered inquiries are skipped automatically from live Vani Software status
Built for VFX studio producers · animation studio owners · studio business development · post-production sales
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the client without me?
No. WebRun leaves every follow-up unsent as a Gmail draft. A producer reviews the numbers and the tone, then sends it, so no bid ever reaches a client without human approval.
How does it know which inquiries still need a follow-up?
It reads the follow-up status in Vani Software each morning, so any inquiry your team has already replied to is skipped and only genuinely open leads get a draft.
Can it match our studio voice?
Yes. Give WebRun a tone note or a past winning email and it will mirror your phrasing, keeping every draft on-brand while still referencing the specific project and figures.
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