Automated New Tea Harvest Announcements
Every morning, WebRun opens ClearTEQ POS to spot newly received harvest teas, logs the origin, harvest date, and tasting notes to Google Sheets, and drafts a new-arrivals announcement in Mailchimp, ready for you to review and send to your list.
How do I announce new harvest tea arrivals to customers?
WebRun watches ClearTEQ POS each morning for tea marked as a new harvest or new season arrival, then logs the origin, harvest date, and tasting notes to Google Sheets. It drafts a new-arrivals announcement in Mailchimp using those details and leaves the campaign unsent, so you can review the copy and send it to your list on your own schedule.
- New harvest teas get announced the same day they arrive
- Tasting notes are drafted from logged details, not written cold
- Nothing goes out to your list until you've read it
Built for tea house owners · loose-leaf tea retailers · specialty tea shops · tea subscription sellers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
clearteq.comin a real browser with your saved login - no setup, no API keys. -
1
ClearTEQ POS - spot new harvest arrivals
clearteq.com
WebRun opens ClearTEQ POS to spot new harvest arrivals. - Open ClearTEQ POS and check inventory received today
- Filter for items tagged as a new harvest or new season tea
- Capture the blend name, origin, and harvest date for each
Done when Every new harvest arrival today is identified with its details.
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2
Google Sheets - log the arrival details
google.com
WebRun opens Google Sheets to log the arrival details. - Open the new arrivals log
- Add a row per new blend with origin, harvest date, and tasting notes
- Keep a running record for the season
Done when Each new arrival is logged with its full details.
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3
Mailchimp - draft the arrival announcement
mailchimp.com
WebRun opens Mailchimp to draft the arrival announcement. - Draft a new-arrivals announcement featuring the new blends
- Write a short tasting note for each based on the logged details
- Leave the campaign unsent for your review
Done when An announcement draft is waiting in Mailchimp, unsent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email my customers without me checking it first?
No. WebRun only drafts the announcement in Mailchimp and leaves it unsent. You review the copy and send it when you're ready.
How does it know a tea is a new arrival?
It watches for inventory tagged as a new harvest or new season item when it's received in ClearTEQ POS, so nothing gets announced twice.
Can it write the tasting notes itself?
It drafts a short note from whatever details you've logged, origin and harvest date included, but you can always edit it before sending.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.