PointClickCare Automated Prior Auth Expiry Tracking
Every weekday, WebRun opens PointClickCare, scans for prior authorizations expiring within ten days, logs each payer, authorization number, resident, and expiry date into a Google Sheet, and posts an urgent alert to your billing team's Slack channel so renewals are started with time to spare.
How can a skilled nursing facility automatically track prior authorization expiration dates?
Every weekday, WebRun opens PointClickCare and finds every prior authorization expiring within ten days. It logs each one, including payer, authorization number, and expiry date, into a Google Sheet and posts a prioritized Slack alert to your billing team so renewals are started before coverage lapses.
- Billing team sees expirations ten days out, not one day out
- High-priority authorizations expiring in three days are flagged automatically
- Renewed authorizations drop off the list without any manual update
Built for skilled nursing billing teams · SNF authorization coordinators · long-term care revenue cycle managers · Medicare Advantage coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
pointclickcare.comin a real browser with your saved login - no setup, no API keys. -
1
PointClickCare - find prior authorizations expiring within 10 days
pointclickcare.com
WebRun opens PointClickCare to find prior authorizations expiring within 10 days. - Open PointClickCare and navigate to the insurance or authorizations section
- Filter for active authorizations with an expiry date within the next ten days
- Capture resident name, payer name, authorization number, service type, and expiry date for each
Done when All expiring authorizations within ten days are captured with payer and expiry details.
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2
Google Sheets - log payer, auth number, and expiry date
google.com
WebRun opens Google Sheets to log payer, auth number, and expiry date. - Open the prior-authorization expiry tracking Google Sheet
- Append a row for each expiring authorization with all captured details
- Flag any expiring in three days or fewer as High Priority in the status column
Done when The tracking sheet is updated with all upcoming expirations and their priority levels.
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3
Slack - alert billing team to start renewals
slack.com
WebRun opens Slack to alert billing team to start renewals. - Post a Slack message to the billing team channel listing expirations sorted by urgency
- Highlight authorizations expiring in three days or fewer with a priority flag
- Include resident name, payer, and expiry date so the team can act without opening another system
Done when The billing team has today's prior-auth expiry list in Slack with high-priority items flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit renewal requests to the payer automatically?
No. WebRun tracks expiry dates and alerts your billing team so they can start renewals on time. Submission to payers requires your staff to act, ensuring accuracy before any request goes out.
Which payers does it cover?
It reads all authorization records visible in PointClickCare, including Medicare Advantage, Medicaid managed care, and commercial payers. No payer is excluded unless you configure a filter.
What if an authorization was already renewed?
It reads the live authorization records in PointClickCare each run. Authorizations already renewed or extended will show the new expiry date and will not appear as expiring unless still within the ten-day window.
Related templates
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