Automated Portable Sanitation Lead Response
When a new lead submits a rental inquiry, WebRun reads the request details, drafts a personalized response email with a quote range based on unit type and event size, and pings your sales team in Slack so a human can review, approve, and send before the prospect looks at a competitor.
How do I automatically respond to new portable sanitation rental inquiries?
When a new rental inquiry lands in ServiceCore, WebRun reads the event details, drafts a personalized response with a quote range in Gmail, and pings your sales team in Slack within minutes. Your team reviews and sends the response before the prospect shops around, turning fast replies into booked rentals.
- Every new inquiry gets a personalized draft response ready for review within minutes
- Sales team is alerted in Slack immediately so high-value leads get priority attention
- No response reaches a prospect until a sales team member reviews and approves it
Built for portable sanitation sales teams · porta-potty rental operators · sanitation customer service reps · field service lead management
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.servicecore.comin a real browser with your saved login - no setup, no API keys. -
1
ServiceCore - read new rental inquiry details
servicecore.com
WebRun opens ServiceCore to read new rental inquiry details. - Open ServiceCore and navigate to the new lead or inquiry record
- Capture the prospect name, contact email, event type, event date, location, unit type requested, and estimated guest count
- Note any special requirements such as ADA units, handwash stations, or restroom trailers
Done when Full inquiry details are captured from ServiceCore ready for the response draft.
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2
Gmail - draft personalized response with quote range
gmail.com
WebRun opens Gmail to draft personalized response with quote range. - Draft a personalized response email addressed to the prospect by name
- Reference their specific event type, date, and unit needs
- Include a ballpark quote range based on the unit type and event size from the inquiry
- Add a clear next step such as a booking link or a phone number to confirm details
- Save as a draft - do not send until a sales team member reviews and approves
Done when Personalized response draft is saved in Gmail and ready for sales team review.
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3
Slack - alert sales team to review and send
slack.com
WebRun opens Slack to alert sales team to review and send. - Post an alert to the Slack sales channel with the prospect name, event date, unit needs, and lead source
- Note that a Gmail response draft is ready for immediate review and sending
- Flag any high-value inquiries such as large events or restroom trailers for priority follow-up
Done when Sales team is alerted in Slack with inquiry details and knows the Gmail draft is ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the prospect automatically without my sales team?
No. WebRun saves the response as a Gmail draft for sales team review. No email reaches the prospect until a team member opens the draft and clicks Send.
How does it know what quote range to include in the draft?
It uses the unit type, quantity, and event size from the inquiry to include a ballpark range based on your typical pricing. Your sales rep can adjust the draft before sending if needed.
What if the inquiry comes in outside business hours?
The workflow runs whenever a new inquiry is submitted, so the Gmail draft and Slack alert are ready the moment your team starts the day, even if the inquiry arrived overnight.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.