Send Suppliers Restock Alerts
Every morning, WebRun checks Toast POS for items at or below par level, drafts a purchase-order email to the relevant supplier for each, holds the emails in Gmail for your approval, and posts a low-stock summary to Slack so your kitchen team knows what is running low.
How can I automatically send restock alerts to my suppliers when inventory hits par level?
Every morning, WebRun checks Toast POS for inventory items at or below your par level, drafts a purchase-order email to the relevant supplier for each, holds the emails in Gmail for your approval, and posts a low-stock summary to Slack so your kitchen team knows what is running low.
- Low-stock items flagged before the kitchen runs out
- Draft purchase orders ready for one-click approval
- Slack summary keeps the whole kitchen team informed
Built for restaurant operators · kitchen managers · hospitality procurement teams · cafe and bar owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
pos.toasttab.comin a real browser with your saved login - no setup, no API keys. -
1
Toast POS - read inventory levels vs par
- Open Toast POS and navigate to Inventory
- Filter for any ingredient or product at or below its set par level
- Capture the item name, current quantity, par level, and the linked supplier
Done when All below-par items are listed with supplier details.
-
2
Gmail - draft purchase-order email to supplier
gmail.com
WebRun opens Gmail to draft purchase-order email to supplier. - Draft a purchase-order email to each supplier listing the items and reorder quantities needed
- Use your standard order format and reference the item codes where available
- Save as draft - do not send until you approve
Done when A purchase-order draft exists in Gmail for every supplier with low-stock items.
-
3
Slack - alert kitchen team to low stock
slack.com
WebRun opens Slack to alert kitchen team to low stock. - Post a low-stock summary to your kitchen channel: item, current level, and par level
- Flag any item with zero stock as critical
Done when The kitchen team is aware of every item running low before service.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email suppliers without me checking the order first?
No. Every purchase-order email is saved as a Gmail draft for your review - nothing is sent until you approve it.
How do I set par levels?
Par levels are set directly in Toast POS. WebRun reads whatever thresholds you have configured there.
Can it handle multiple suppliers for the same ingredient?
Yes - it groups items by supplier and creates a separate draft order for each, so every vendor gets the right list.
Related templates
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