Automated commonsku Sample Request Tracking
Every morning, WebRun opens commonsku, finds sample requests that are outstanding or have had no update in three days, posts a chase digest to Slack, and logs every open sample request to a Google Sheet for a complete tracking record.
How do I track outstanding promotional product sample requests automatically?
WebRun opens commonsku every morning and identifies sample requests that have been outstanding or unupdated for three or more days. It posts a chase digest to Slack so your team can follow up with suppliers, and logs every open request to a Google Sheet for a complete tracking record from request to fulfillment.
- No sample request sits unactioned for more than three days
- Team has a full chase digest in Slack every morning ranked by request age
- Google Sheets provides a permanent record of every sample from request to fulfillment
Built for promotional products distributors · promo sales reps · product managers · account managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.commonsku.comin a real browser with your saved login - no setup, no API keys. -
1
commonsku - find outstanding or stalled sample requests
commonsku.com
WebRun opens commonsku to find outstanding or stalled sample requests. - Open commonsku and navigate to the sample requests or related order notes section
- Identify all sample requests that are open and have had no status update in the past three days
- Capture request date, product, supplier, client, and days since last update for each
- Sort by days since last update descending to surface the oldest stalled requests first
Done when Every outstanding or stalled sample request is listed with supplier and age details.
-
2
Slack - post sample chase digest to team
slack.com
WebRun opens Slack to post sample chase digest to team. - Post a chase digest to your team Slack channel listing all outstanding sample requests
- Include product name, supplier, client, and days since last update for each entry
- Highlight any request older than seven days as high priority
Done when Team has this morning's sample request chase digest in Slack.
-
3
Google Sheets - log open sample requests for tracking
google.com
WebRun opens Google Sheets to log open sample requests for tracking. - Append each outstanding sample request as a row in the sample tracker Sheet with today's date and current status
- Update any previously logged requests that have since been fulfilled or closed
Done when Sample tracker Sheet is up to date with all open requests as of today.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact suppliers about sample requests automatically?
No. WebRun posts an internal Slack digest for your team to action. All supplier outreach is done by your team after reviewing the digest.
How does it detect a stalled sample request?
It looks for sample requests in commonsku with no recorded status update in the past three days and surfaces those as needing follow-up.
What happens when a sample arrives and is fulfilled?
Fulfilled sample requests are excluded from the next run and the Google Sheets log is updated to reflect the closed status.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.