Automated Painting Walkthrough Scheduling
When a job is marked complete in Jobber, WebRun checks your Google Calendar for an available walkthrough slot, drafts a scheduling email and a punch-list template in Gmail, and posts a Slack alert so you can review and send everything before the client even calls.
How do I automatically schedule final walkthroughs after a painting job is complete?
WebRun detects when a Jobber job is marked complete, checks your Google Calendar for an open walkthrough slot within two business days, and drafts a scheduling email with a punch-list template in Gmail. A Slack alert links you to the draft so you can review and send before the client follows up.
- Every completed job has a walkthrough scheduled within two business days
- Clients receive a punch-list template so inspection expectations are clear upfront
- Nothing is sent to the client without your review and approval
Built for painting contractors · painting company owners · residential painters · commercial painting project managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getjobber.comin a real browser with your saved login - no setup, no API keys. -
1
Jobber - detect job marked complete
getjobber.com
WebRun opens Jobber to detect job marked complete. - Detect when a job status changes to Complete in Jobber
- Capture the client name, email, job address, and project scope
Done when Completed job details are captured and ready to action.
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2
Google Calendar - find available walkthrough slot
calendar.google.com
WebRun opens Google Calendar to find available walkthrough slot. - Check Google Calendar for the next available one-hour slot within two business days
- Confirm it does not overlap with other jobs or appointments
Done when An available walkthrough time is identified.
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3
Gmail - draft walkthrough invite and punch-list email
gmail.com
WebRun opens Gmail to draft walkthrough invite and punch-list email. - Draft a final walkthrough scheduling email with the proposed time and the job address
- Attach a short punch-list template the client can use during the inspection
- Save as a draft, do not send
Done when A walkthrough scheduling draft with a punch-list template is saved in Gmail, unsent and awaiting review.
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4
Slack - alert you to review and send
slack.com
WebRun opens Slack to alert you to review and send. - Post a Slack alert with the client name, completed job address, and proposed walkthrough time
- Include a link to the Gmail draft for quick review
Done when You have a Slack notification linking you to the ready-to-send walkthrough email.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the walkthrough invite without my approval?
No. The email is saved as a Gmail draft and held for your review. Nothing reaches the client until you approve and send it yourself.
What is included in the punch-list template?
A simple checklist covering common painting inspection points: edge lines, coverage consistency, trim work, and touch-up areas. You can customize the template to match your company standards.
What if the job still has open tasks when it is marked complete?
It flags this in the Slack alert so you can decide whether to send the walkthrough invite or hold it until any remaining tasks are closed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.