Automated Painting Estimate Follow-Up
Every morning, WebRun opens PaintScout, finds estimates that are still open after 48 hours, drafts a personalized follow-up email for each prospect in Gmail, and posts you a Slack summary of the queue so you can approve and send with one click.
How do I automatically follow up on painting estimates?
WebRun opens PaintScout each morning, finds estimates sent more than 48 hours ago with no response, and drafts a personalized follow-up email in Gmail for each prospect. It then posts a Slack summary so you can review and send with one click. Nothing reaches a prospect without your approval.
- Open estimates get a follow-up within 48 hours instead of being forgotten
- Every draft is personalized with the prospect's name, address, and job total
- Nothing is sent to a customer without your explicit approval
Built for painting contractors · residential painters · commercial painters · painting company owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.paintscout.comin a real browser with your saved login - no setup, no API keys. -
1
PaintScout - find open estimates past 48 hours
paintscout.com
WebRun opens PaintScout to find open estimates past 48 hours. - Open PaintScout and filter estimates to Sent status
- Identify estimates with no response after 48 hours
- Capture the prospect name, job address, estimate total, and sent date for each
Done when Every open estimate older than 48 hours is listed with its contact and job details.
-
2
Gmail - draft follow-up email for each prospect
gmail.com
WebRun opens Gmail to draft follow-up email for each prospect. - Draft a short, friendly follow-up email for each prospect using their name and job address
- Reference the estimate amount and offer to answer any questions
- Save each email as a draft, do not send
Done when A draft follow-up email exists in Gmail for every open estimate, unsent and ready for review.
-
3
Slack - notify you of the queue for approval
slack.com
WebRun opens Slack to notify you of the queue for approval. - Post a summary listing each prospect, estimate value, and days since sent
- Include a link to the Gmail drafts folder so you can review and send with one click
Done when You have a Slack notification with today's follow-up queue ready for approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails on its own?
No. WebRun drafts every follow-up email in Gmail and leaves it unsent. You review and send each one yourself, so nothing goes to a prospect without your approval.
How does it personalize each follow-up?
It pulls the prospect's name, job address, and estimate total from PaintScout and weaves them into the email, so each draft reads like you wrote it yourself.
What if an estimate was already accepted or declined?
It reads the live status in PaintScout each morning, so accepted and declined estimates are skipped automatically and only truly open ones are chased.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.