Automated QGenda Next Day OR Schedule Brief
Every evening, WebRun opens QGenda, pulls tomorrow's full OR schedule room by room, compiles each room's case order with surgeon, procedure, and start time, emails the brief to your OR distribution list in Gmail, and posts the same brief to Slack.
How do I get a clean brief of tomorrow's OR schedule?
WebRun pulls tomorrow's full OR schedule from QGenda every evening, compiling each room's case order with surgeon, procedure, and start time into one brief. It emails the brief to your OR distribution list in Gmail and posts the same version to Slack, so staff walk in already knowing the day's plan.
- Staff start the day already knowing every room's case order
- One brief replaces logging into QGenda room by room each evening
- Add-ons confirmed late in the day still make the final brief
Built for OR charge nurses · surgical services directors · perioperative staff · hospital OR leadership
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.qgenda.comin a real browser with your saved login - no setup, no API keys. -
1
QGenda - pull tomorrow's full OR schedule
qgenda.com
WebRun opens QGenda to pull tomorrow's full OR schedule. - Open QGenda and pull tomorrow's schedule for every OR room
- List each room's cases in order with surgeon, procedure, and scheduled start time
- Note any add-on cases confirmed since this morning
Done when Tomorrow's complete room by room schedule is compiled in order.
-
2
Gmail - email the brief to the OR team
gmail.com
WebRun opens Gmail to email the brief to the OR team. - Draft the brief as a clean room by room list with a short summary line at the top
- Address it to the OR staff distribution list
- Send the email since it is an internal staff briefing, not a patient communication
Done when The OR distribution list has tomorrow's brief in their inbox.
-
3
Slack - post the same brief to the OR channel
slack.com
WebRun opens Slack to post the same brief to the OR channel. - Post the same brief to the OR team Slack channel
- Pin the message so it's easy to find first thing tomorrow morning
Done when The OR team has tomorrow's brief pinned in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the brief include patient information?
It lists the procedure, surgeon, room, and time, the same detail already on the OR schedule. It does not include patient contact information and never leaves your internal distribution list.
What if a case changes after the brief goes out?
QGenda stays the source of truth. A same day change shows on the live schedule even if the emailed brief was compiled the evening before.
Can it include add-on cases confirmed late in the day?
Yes. It checks for add-ons confirmed since that morning before compiling the evening brief, so most last minute additions still make the list.
Related templates
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