Automated QGenda Room Turnover Alerts
Every hour during the OR day, WebRun opens QGenda, compares each room's actual case end time against the next case's scheduled start, flags any turnover running past your target, logs it to a Google Sheet, and alerts the OR team in Microsoft Teams so the next case doesn't fall further behind.
How do I catch slow OR room turnovers before they delay the day?
WebRun compares each room's actual case end time against the next case's scheduled start in QGenda every hour, flags any turnover running past your target, and logs it to a Google Sheet with the minutes lost. It alerts the OR team in Microsoft Teams so a slow turnover gets addressed before it delays the rest of the day.
- Slow turnovers get flagged within the hour instead of found at the end of the day
- Every delayed room is logged with minutes lost for a clear efficiency record
- The OR team is alerted by room and next case, not a vague warning
Built for OR charge nurses · surgical services directors · perioperative efficiency teams · hospital operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.qgenda.comin a real browser with your saved login - no setup, no API keys. -
1
QGenda - compare case end times against next start
qgenda.com
WebRun opens QGenda to compare case end times against next start. - Open QGenda and pull each room's actual case end time and next case's scheduled start
- Calculate the turnover gap for every room currently between cases
- Flag any gap that has already passed your turnover time target
Done when Every room's current turnover gap is measured against the target.
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2
Google Sheets - log rooms running past target turnover
google.com
WebRun opens Google Sheets to log rooms running past target turnover. - Open the Room Turnover tracker sheet
- Append a row for each flagged room with the gap length and the delayed next case
- Keep a running daily total of minutes lost to slow turnover by room
Done when The tracker sheet reflects every turnover delay flagged so far today.
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3
Microsoft Teams - alert the OR team to catch up
microsoft.com
WebRun opens Microsoft Teams to alert the OR team to catch up. - Message the OR team channel with the room number and how far past target the turnover is running
- Name the next case affected so staff know which room to prioritize
Done when The OR team has been alerted to every room currently running past its turnover target.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change the schedule when a room runs long?
No. It only measures the gap and alerts the team. Adjusting the rest of the day's schedule is still a decision for your charge nurse or OR director.
What counts as your turnover target?
Whatever your hospital sets as the standard gap between cases in the same room. WebRun compares every actual gap against that target and only flags the ones running past it.
How often does it check?
Every hour during the OR day, so a room falling behind gets flagged well before the delay stacks up across the rest of the day's cases.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.