Automated QGenda On-Call Shift Reminders
Every morning, WebRun opens QGenda, reads the confirmed on-call roster for the next seven days, mirrors each provider's shift onto the shared Google Calendar, and sends a Teams reminder to anyone whose on-call shift starts within the next 24 hours.
How do I remind providers about their upcoming on-call shift?
WebRun reads the confirmed on-call roster in QGenda every morning, mirrors each shift onto a shared Google Calendar, and messages every provider whose shift starts within 24 hours in Microsoft Teams. It picks up swaps made in QGenda automatically, so the calendar always matches reality and no one misses their own on-call shift.
- Providers get their own shift reminder a full day out instead of finding out that morning
- Last minute swaps in QGenda flow through to the calendar and reminders automatically
- No shared calendar drifts out of sync with the confirmed roster
Built for OR scheduling offices · anesthesia group managers · surgical department chiefs · hospital medical staff offices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.qgenda.comin a real browser with your saved login - no setup, no API keys. -
1
QGenda - read the confirmed on-call roster
qgenda.com
WebRun opens QGenda to read the confirmed on-call roster. - Open QGenda and pull the confirmed on-call roster for the next seven days
- Note the provider, service, and shift start and end time for each entry
- Check for any last minute swap or coverage change since yesterday's run
Done when The next seven days of confirmed on-call assignments are captured with their times.
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2
Google Calendar - mirror each shift onto the shared calendar
calendar.google.com
WebRun opens Google Calendar to mirror each shift onto the shared calendar. - Mirror each on-call shift onto the shared department calendar
- Update or remove any entry affected by a swap since yesterday
- Label each entry with the provider's name and the service they're covering
Done when The shared calendar matches the current confirmed on-call roster exactly.
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3
Microsoft Teams - remind the provider before their shift
microsoft.com
WebRun opens Microsoft Teams to remind the provider before their shift. - Message each provider whose shift starts within the next 24 hours
- Include the shift start time, end time, and the service they're covering
- Send the reminder since it only tells a provider about their own already confirmed shift
Done when Every provider starting on-call within 24 hours has received their shift reminder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change who is on call?
No. It only mirrors the roster QGenda already has confirmed. Swapping or assigning who is on call is still done in QGenda by your scheduling office.
Who receives the Teams reminder?
Only the individual provider whose own shift starts within the next 24 hours. It never messages a provider about someone else's shift.
What happens if a shift gets swapped last minute?
The next morning's run reads the current roster fresh, so a swap made in QGenda is picked up and the calendar and reminders update automatically.
Related templates
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