Automated QGenda First Case Start Alerts
Every morning before the OR day begins, WebRun opens QGenda, checks every room's first case for a confirmed surgeon, anesthesia provider, and circulator, emails your charge nurse in Outlook with any gaps, and posts the same list to Slack so nothing holds up an on time start.
How do I catch missing first case assignments before the OR day starts?
WebRun checks QGenda every morning before the OR day begins, reviewing each room's first case for a confirmed surgeon, anesthesia provider, and circulator. It emails your charge nurse in Outlook and posts the same gap list to Slack, so a missing assignment gets filled well before the first incision instead of surfacing once the day is already behind.
- Assignment gaps get caught hours before the first incision, not at the OR door
- Charge nurses start the day with a confirmed room by room list
- Fully staffed rooms get a quiet all clear instead of no news at all
Built for OR charge nurses · surgical services directors · perioperative schedulers · hospital OR leadership
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.qgenda.comin a real browser with your saved login - no setup, no API keys. -
1
QGenda - check first case assignments
qgenda.com
WebRun opens QGenda to check first case assignments. - Open QGenda and pull today's first case list for every OR room
- Check each first case for a confirmed surgeon, anesthesia provider, and circulator
- Note any room where an assignment is still open or unconfirmed
Done when Every first case has a clear confirmed or gap status for each role.
-
2
Outlook - email the charge nurse any gaps
microsoft.com
WebRun opens Outlook to email the charge nurse any gaps. - Draft a short email to the charge nurse listing only the rooms with a gap
- Include the room number, the missing role, and the scheduled start time
- Send the email since it goes to internal OR staff only, never to a patient
Done when The charge nurse has an emailed list of today's assignment gaps.
-
3
Slack - post the same list to OR leadership
slack.com
WebRun opens Slack to post the same list to OR leadership. - Post the same gap list to the OR leadership Slack channel
- Mark any room still open within two hours of its scheduled start time as urgent
Done when OR leadership has today's first case risk list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact a surgeon or patient directly?
No. WebRun only emails your charge nurse and posts to an internal OR Slack channel. It never contacts a surgeon's office or a patient on its own.
How far ahead does it check?
It reviews today's first cases each morning at 5:30 AM, well before the typical start time, leaving time to fill any gap before the first incision.
What if every assignment is already confirmed?
Then the run simply confirms a clean list. Slack still gets a short all clear post so OR leadership knows the check ran and nothing is missing.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.