Keep every first case starting on time
Every morning before the OR day begins, WebRun opens QGenda, checks every room's first case for a confirmed surgeon, anesthesia provider, and circulator, emails your charge nurse in Outlook with any gaps, and posts the same list to Slack so nothing holds up an on time start.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.qgenda.comin a real browser with your saved login - no setup, no API keys. -
1
QGenda - check first case assignments
qgenda.com How to Automate QGenda
WebRun opens QGenda to check first case assignments. - Open QGenda and pull today's first case list for every OR room
- Check each first case for a confirmed surgeon, anesthesia provider, and circulator
- Note any room where an assignment is still open or unconfirmed
Done when Every first case has a clear confirmed or gap status for each role.
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2
Outlook - email the charge nurse any gaps
microsoft.com How to Automate Outlook
WebRun opens Outlook to email the charge nurse any gaps. - Draft a short email to the charge nurse listing only the rooms with a gap
- Include the room number, the missing role, and the scheduled start time
- Send the email since it goes to internal OR staff only, never to a patient
Done when The charge nurse has an emailed list of today's assignment gaps.
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3
Slack - post the same list to OR leadership
slack.com How to Automate Slack
WebRun opens Slack to post the same list to OR leadership. - Post the same gap list to the OR leadership Slack channel
- Mark any room still open within two hours of its scheduled start time as urgent
Done when OR leadership has today's first case risk list in Slack.
How do I catch missing first case assignments before the OR day starts?
WebRun checks QGenda every morning before the OR day begins, reviewing each room's first case for a confirmed surgeon, anesthesia provider, and circulator. It emails your charge nurse in Outlook and posts the same gap list to Slack, so a missing assignment gets filled well before the first incision instead of surfacing once the day is already behind.
- Assignment gaps get caught hours before the first incision, not at the OR door
- Charge nurses start the day with a confirmed room by room list
- Fully staffed rooms get a quiet all clear instead of no news at all
Built for OR charge nurses · surgical services directors · perioperative schedulers · hospital OR leadership
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact a surgeon or patient directly?
No. WebRun only emails your charge nurse and posts to an internal OR Slack channel. It never contacts a surgeon's office or a patient on its own.
How far ahead does it check?
It reviews today's first cases each morning at 5:30 AM, well before the typical start time, leaving time to fill any gap before the first incision.
What if every assignment is already confirmed?
Then the run simply confirms a clean list. Slack still gets a short all clear post so OR leadership knows the check ran and nothing is missing.
Related templates
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