Automated OPIE Software Prior Authorization Tracking
Every morning, WebRun opens OPIE Software, scans all open prior authorizations, flags those expiring within 14 days or still pending a payer decision, and updates a Google Sheet tracker with current status, expiry date, and next action so your billing team always has a live view.
How do I automatically track prior authorization expiry and status in an O&P practice?
WebRun scans OPIE Software every morning for open prior authorizations, flags those expiring within 14 days or stuck pending a payer response, and updates a Google Sheet with the latest status and urgency level. Your billing team gets a live tracker updated daily without opening OPIE to check each case manually.
- No prior authorization lapses without your team being alerted in advance
- Billing staff get a live sheet showing every open auth with expiry and urgency
- Prior auth status updates daily without anyone manually checking OPIE
Built for O&P billing coordinators · practice managers · prosthetics and orthotics clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.opiesoftware.comin a real browser with your saved login - no setup, no API keys. -
1
OPIE Software - scan prior authorization statuses
opiesoftware.com
WebRun opens OPIE Software to scan prior authorization statuses. - Open OPIE Software and navigate to the authorization management section
- Pull all open prior authorizations with their payer, expiry date, and current status
- Flag any authorization expiring within 14 days or pending for more than 10 business days
- Note the patient, device type, and responsible clinician for each flagged item
Done when Every open prior authorization has been reviewed and flagged items are identified with urgency.
-
2
Google Sheets - update live prior auth tracker
google.com
WebRun opens Google Sheets to update live prior auth tracker. - Open the prior auth tracker spreadsheet
- Update each row with the latest status, expiry date, and payer response from OPIE
- Add a new row for any authorization not yet in the sheet
- Highlight rows expiring within 14 days in the status column for quick visual scanning
Done when The Google Sheet reflects today's status for every open prior authorization.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit authorization requests to payers automatically?
No. WebRun reads and tracks authorization status only. Any submission to a payer must be reviewed and sent by a staff member.
How does it decide which authorizations are urgent?
It flags any authorization expiring within 14 days and any that has been pending with a payer for more than 10 business days. You can ask WebRun to adjust those thresholds.
What if an authorization is in OPIE but not yet in the sheet?
WebRun adds a new row automatically, so the sheet stays a complete record of all open authorizations without manual entry.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.