Automated Liquor Store Tasting Event Reminders
Every morning, WebRun checks Google Calendar for tasting events in the next two days, opens Bottlecapps to find registered attendees, drafts a personalized event reminder for each attendee in Gmail, and queues the drafts for staff to review and send.
How do I automatically send tasting event reminders to registered attendees at my liquor store?
WebRun checks Google Calendar every morning for tasting events in the next two days, finds the registered attendees in Bottlecapps, and drafts a personalized reminder for each in Gmail. Staff review and send the drafts, so every attendee hears from your store before the event with the details they need to show up.
- Every attendee receives a reminder two days before the event
- No-show rates drop when customers get a timely personal note
- Staff spend minutes approving drafts instead of writing individual emails
Built for liquor store event organizers · wine tasting hosts · bottle shop marketers · spirits retailers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
calendar.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - find tasting events in the next two days
calendar.google.com
WebRun opens Google Calendar to find tasting events in the next two days. - Open Google Calendar and check for events tagged as tasting or in-store event in the next 48 hours
- Capture the event name, date, time, and location for each upcoming event
Done when Every tasting event in the next two days is listed with its details.
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2
Bottlecapps - find registered attendees for each event
bottlecapps.com
WebRun opens Bottlecapps to find registered attendees for each event. - Open Bottlecapps and look up the attendee list for each upcoming event
- Capture each attendee's name and email
- Skip attendees who already received a reminder for this event
Done when Every registered attendee for each upcoming event is listed with contact details.
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3
Gmail - draft personalized event reminders
gmail.com
WebRun opens Gmail to draft personalized event reminders. - For each attendee, draft a reminder email with the event name, date, time, location, and any tasting notes or featured bottles
- Save each draft unsent in Gmail Drafts for staff review
- Do not send any reminder without staff approval
Done when A personalized reminder draft is in Gmail Drafts for every registered attendee.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send event reminders to attendees without staff reviewing the drafts?
No. Every reminder is saved as a Gmail draft. Staff reviews and sends each one, so no attendee receives a message without human approval.
What if an attendee cancels after the reminder is drafted?
Staff can delete the draft before sending. WebRun checks Bottlecapps attendance status each morning, so cancellations that arrive before the next run are excluded from future drafts.
Can it remind attendees for multiple events on the same day?
Yes. It checks all events in the next two days on each run and creates drafts for every event with registered attendees, so no event is missed even on a busy calendar.
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