Automated Sports League Game Schedule Reminders
Every morning, WebRun opens LeagueApps, finds all games scheduled for the next two days, drafts a reminder message for each team with location, time, and any field notes, and posts your admin a Slack confirmation of what was queued.
How do I automatically send game schedule reminders to teams in my sports league?
WebRun reads your LeagueApps schedule each morning, finds every game in the next 48 hours, and drafts a reminder email for each team with the time, location, and any recent changes. Your admin gets a Slack summary of all queued reminders. Every email stays in draft until you approve it.
- Every team gets a timely game reminder without admin manually drafting each one
- Schedule changes are flagged automatically so no stale details reach families
- Admin reviews drafts in minutes instead of writing each reminder from scratch
Built for youth sports leagues · recreational leagues · league schedulers · sports club coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
leagueapps.comin a real browser with your saved login - no setup, no API keys. -
1
LeagueApps - read upcoming game schedule
leagueapps.com
WebRun opens LeagueApps to read upcoming game schedule. - Open LeagueApps and navigate to the Schedule section
- Filter for games scheduled in the next 48 hours
- Capture the teams, division, game time, field name, and any notes or updates
- Note any games that were recently rescheduled or have field changes
Done when Every game in the next 48 hours is captured with accurate details.
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2
Gmail - draft game reminder emails per team
gmail.com
WebRun opens Gmail to draft game reminder emails per team. - Draft a reminder email for each team's primary contact with game time, location, and directions link
- Highlight any recent reschedules or field changes in the message
- Leave every email as a draft for admin review before sending
Done when One draft reminder email exists in Gmail for each team playing in the next 48 hours.
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3
Slack - confirm queued reminders to admin
slack.com
WebRun opens Slack to confirm queued reminders to admin. - Post a Slack summary listing how many game reminders were drafted and for which divisions
- Flag any games with recent changes that may need a closer look before sending
Done when Admin has a Slack confirmation of all queued reminders and any games requiring attention.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminders to families without my approval?
No. Every reminder is drafted in Gmail and held for admin review. You approve and send each message yourself, so nothing goes to families without a human check.
What if a game time or field changes after the morning run?
The run reads live schedule data from LeagueApps, so any change made before the morning run is captured. For last-minute changes, the rainout and reschedule template handles urgent updates.
Can it remind both home and away teams for each game?
Yes. It drafts a reminder for each team's contact listed in LeagueApps, so both the home and away side receive a timely heads-up with accurate details.
Related templates
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Turn it on in minutes - or have our team set it up for you.