JobBOSS Automatic Outside Process PO Tracking
Every morning, WebRun opens JobBOSS, finds every open outside process purchase order such as plating, heat treat, or coating, flags any due back from the vendor within two days or already late, drafts a follow-up email to that vendor, and logs the outstanding PO list to a Google Sheet.
How do I track and chase late outside process purchase orders?
Every morning, WebRun opens JobBOSS, finds every open outside process purchase order such as plating or heat treat, and flags any due back within two days or already late. It drafts a follow-up email to that vendor in Gmail and logs the outstanding list to a Google Sheet, so a late outside process never blindsides a ship date.
- Late outside process POs get a drafted vendor nudge the same morning
- Every open PO is ranked by how close it is to its promised date
- Vendor emails stay a draft until you review and send them
Built for job shops · machine shops · purchasing coordinators · production control
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.jobboss.comin a real browser with your saved login - no setup, no API keys. -
1
JobBOSS - find open outside process POs
jobboss.com
WebRun opens JobBOSS to find open outside process POs. - Open JobBOSS and list every open outside process purchase order
- Capture the vendor, operation, promised return date, and the job it's holding up
- Flag any PO due back within two days or already past its promised date
Done when Every open outside process PO has a promised date and a late flag.
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2
Gmail - draft a follow-up to the vendor
gmail.com
WebRun opens Gmail to draft a follow-up to the vendor. - For each flagged PO, draft a short follow-up email to the vendor referencing the PO number and promised date
- Ask for a confirmed ship date or the current status
- Leave every draft unsent in your outbox for you to review and send
Done when A draft follow-up is ready for review for every flagged outside process PO.
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3
Google Sheets - log the outstanding PO list
google.com
WebRun opens Google Sheets to log the outstanding PO list. - Open the Outside Process Tracker sheet
- Write a row per open PO with vendor, operation, promised date, and status
- Rank the sheet with the latest or most overdue POs first
Done when The sheet shows every open outside process PO ranked by how late it is.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email vendors without me?
No. WebRun only drafts the follow-up email and leaves it unsent in Gmail. You review it and send it yourself, so nothing goes to a vendor unapproved.
How does it decide a PO is late?
It compares today's date against the promised return date recorded on the PO in JobBOSS. Anything due within two days or already past that date gets flagged.
Does it change the PO or reorder anything?
No. WebRun only reads the open outside process POs in JobBOSS. It never edits a PO, changes a quantity, or places a new order on its own.
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