Automated HVAC Daily Dispatch Digest
Every morning before the day starts, WebRun opens ServiceTitan, pulls all jobs scheduled for today, organizes them by technician and zone, and posts a formatted dispatch digest to your Slack channel so your dispatcher and crew start the day aligned.
How do I get a daily HVAC dispatch schedule digest sent to my team automatically?
WebRun opens ServiceTitan each morning before the workday begins, pulls all jobs scheduled for today, and organizes them by technician and time window. It posts a clean dispatch digest to your team Slack channel so dispatchers and crew start the day with a shared, accurate view of the schedule.
- Your entire team starts the day with a shared, accurate view of the schedule
- Unassigned jobs and emergency calls are flagged before the first truck rolls
- Dispatchers spend less time manually summarizing the board each morning
Built for HVAC dispatchers · heating and cooling contractors · HVAC service managers · field service operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
go.servicetitan.comin a real browser with your saved login - no setup, no API keys. -
1
ServiceTitan - pull today's job schedule
servicetitan.com
WebRun opens ServiceTitan to pull today's job schedule. - Open ServiceTitan and navigate to the Dispatch Board or Schedule view for today
- Capture all jobs scheduled for today, including job type, address, customer name, technician assigned, and time window
- Group jobs by assigned technician and sort each technician's jobs in time order
- Note any unassigned jobs or scheduling gaps that the dispatcher needs to address
Done when All of today's jobs are grouped by technician with times, addresses, and job types.
-
2
Slack - post dispatch digest to team
slack.com
WebRun opens Slack to post dispatch digest to team. - Post the formatted dispatch digest to the designated Slack channel
- List each technician with their jobs in order: time, customer, address, job type
- Highlight any unassigned jobs or same-day emergency calls at the top
- Include a total job count and the number of technicians dispatched for the day
Done when Today's dispatch digest is live in the team Slack channel.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this send any messages to customers or technicians?
No. The digest is posted only to your internal Slack channel. No message is sent to customers or field technicians unless you forward it yourself.
What if jobs change after the digest is posted?
The digest reflects the schedule at the time it runs each morning. For real-time changes during the day, your dispatcher should continue monitoring the ServiceTitan dispatch board.
Can it flag emergency calls or priority jobs?
Yes. It checks job type and priority flags in ServiceTitan and highlights emergency or high-priority calls at the top of the digest.
Related templates
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