Automated Heavy Haul Equipment Maintenance Alerts
Every Monday, WebRun checks the equipment maintenance schedule in Google Sheets for units due within 30 days, cross-references each unit's upcoming permitted move assignments in ProMiles, and posts a prioritized alert to Slack so your fleet manager can plan maintenance windows that do not conflict with live loads.
How do I automatically flag equipment maintenance conflicts with upcoming heavy haul moves?
WebRun checks your equipment maintenance schedule in Google Sheets every Monday, identifies units due for service within 30 days, and cross-references each one against upcoming permitted move assignments in ProMiles. It then posts a prioritized maintenance alert to Slack so your fleet manager can schedule downtime without disrupting live permitted loads.
- Maintenance conflicts with permitted moves caught a month in advance
- Fleet manager starts each Monday with a prioritized service planning list
- No permitted load disrupted by unplanned equipment downtime
Built for heavy haul carriers · fleet managers · transport maintenance teams · oversize equipment operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.promiles.com/permit-managerin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - identify equipment with maintenance due in 30 days
google.com
WebRun opens Google Sheets to identify equipment with maintenance due in 30 days. - Open the equipment maintenance schedule sheet
- Identify all units with a scheduled maintenance service due within the next 30 days
- Note the unit ID, maintenance type, due date, and last service date for each
Done when All equipment units with maintenance due within 30 days are identified.
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2
ProMiles - check each unit's upcoming move assignments
promiles.com
WebRun opens ProMiles to check each unit's upcoming move assignments. - Open ProMiles and look up each flagged unit's upcoming move assignments
- Note the move IDs, routes, and scheduled dates for each unit in the next 30 days
- Flag any unit with maintenance due before or overlapping with a booked permitted move
Done when Each maintenance-due unit has been checked for conflicting ProMiles move assignments.
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3
Slack - post prioritized maintenance alert to fleet manager
slack.com
WebRun opens Slack to post prioritized maintenance alert to fleet manager. - Post a maintenance alert to the fleet manager's Slack channel
- Lead with units that have a maintenance conflict with a booked permitted move
- Follow with all other maintenance-due units sorted by days until service is due
Done when Fleet manager has a prioritized maintenance planning digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book service appointments or reschedule moves automatically?
No. WebRun only surfaces the conflict between maintenance schedules and move assignments. All decisions to book service or adjust move schedules remain with your fleet manager and dispatch team.
Where does the equipment maintenance schedule live?
You maintain the equipment maintenance schedule in a Google Sheet, including unit IDs, maintenance types, and due dates. WebRun reads from this sheet each Monday and cross-references it against ProMiles move data.
Can it track odometer- or hour-based maintenance triggers, not just calendar dates?
The default setup uses calendar-based due dates from your Google Sheet. For odometer or hour-based triggers, your fleet manager can update the due dates in the sheet as readings are taken, and WebRun will flag them at the right time.
Related templates
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