Keep pilot car bookings confirmed and on schedule
Every morning, WebRun opens ProMiles PermitManager, finds oversize loads scheduled in the next 48 hours that require pilot car escorts, adds escort requirements to Google Calendar, and drafts a confirmation email to each pilot car provider for your dispatcher to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automate pilot car and escort vehicle scheduling for heavy haul moves?
WebRun opens ProMiles PermitManager every morning, finds oversize loads departing in the next 48 hours that require pilot car escorts, updates your Google Calendar with escort requirements, and drafts confirmation emails to pilot car providers in Gmail for your dispatcher to review and send before any load departs.
- No oversize load departs without a confirmed escort review
- Dispatcher sees 48-hour escort requirements every morning
- Provider confirmation drafts ready before the workday starts
Built for heavy haul carriers · oversize load dispatchers · permit coordinators · transport logistics teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.promiles.com/permit-managerin a real browser with your saved login - no setup, no API keys. -
1
ProMiles - identify loads requiring escorts in next 48 hours
promiles.com How to Automate ProMiles
WebRun opens ProMiles to identify loads requiring escorts in next 48 hours. - Open ProMiles PermitManager and filter scheduled moves for the next 48 hours
- Identify each move that requires front or rear pilot car escorts based on permit conditions
- Capture the load description, route, departure time, escort requirements, and contact details for each
Done when All upcoming moves requiring escort vehicles are listed with their requirements.
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2
Google Calendar - log escort requirements per move
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to log escort requirements per move. - Open the dispatch calendar and locate each move event
- Add escort vehicle requirements as notes on the calendar event
- Flag any moves missing a confirmed pilot car booking
Done when Calendar events for moves needing escorts are updated with escort details.
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3
Gmail - draft confirmation emails to pilot car providers
gmail.com How to Automate Gmail
WebRun opens Gmail to draft confirmation emails to pilot car providers. - Draft a confirmation email to each pilot car provider with the move date, route, departure time, and escort requirements
- Leave each draft in Gmail for your dispatcher to review before sending
- Do not send any email without dispatcher approval
Done when Confirmation drafts are ready in Gmail for dispatcher review for every escort-required move.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation emails to pilot car providers automatically?
No. WebRun drafts the confirmation emails in Gmail and leaves them unsent for your dispatcher to review and approve. Nothing goes to an external provider without a human sign-off.
How does it know which loads need escorts?
It reads the escort requirements from the permit conditions in ProMiles PermitManager, which specifies front and rear pilot car requirements per route and jurisdiction.
What if an escort is already confirmed?
The daily run reads live data from ProMiles each morning. You can mark confirmed bookings directly in the calendar notes so WebRun skips those on the next run.
Related templates
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