iClassPro Automated Trial Follow-Up Drafts
Every Monday, WebRun opens iClassPro, finds trial participants from the past two weeks who have not yet converted to a paid enrollment, drafts a personalized follow-up email in Gmail for each family, and sends the front-desk team a Telegram summary of who to prioritize for a personal call.
How do I automatically follow up with gymnastics trial families who have not enrolled yet?
WebRun checks iClassPro every Monday for trial participants from the past two weeks who have not yet enrolled, and drafts a personalized follow-up email in Gmail for each family. The front-desk team also receives a Telegram list of priority families so warm prospects get a personal call before the week is out.
- Every unconverted trial family gets a personalized follow-up within a week
- Multi-trial families are flagged as high priority for a personal call
- No follow-up email goes out without a staff member reviewing it first
Built for gymnastics gym owners · studio enrollment coordinators · cheer and tumbling gym front desk · youth sports sales teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - find unconverted trial participants
iclasspro.com
WebRun opens iClassPro to find unconverted trial participants. - Open iClassPro and filter trial or introductory class attendance from the past 14 days
- Identify students who attended a trial but whose account shows no active enrollment
- Capture each family's name, trial class, attendance date, and parent contact
Done when Every unconverted trial family from the past two weeks is listed with contact details.
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2
Gmail - draft personalized follow-up emails
gmail.com
WebRun opens Gmail to draft personalized follow-up emails. - Draft a warm, personalized follow-up email for each family referencing the specific class the child tried
- Include a link to enroll online through the iClassPro parent portal
- Leave each draft for a staff member to review, personalize, and send
Done when A personalized enrollment follow-up draft is queued in Gmail for every unconverted trial family.
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3
Telegram - notify front desk of priority follow-ups
telegram.org
WebRun opens Telegram to notify front desk of priority follow-ups. - Send the front-desk team a Telegram message listing this week's unconverted trial families
- Flag any family whose child attended more than one trial class as high priority
- Include a count of total open trials for the week
Done when The front-desk team has a ranked follow-up list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email trial families without anyone reviewing the message first?
No. Every follow-up email is drafted in Gmail and held for a staff member to review, personalize, and approve before it is sent. No email goes to a parent automatically.
How far back does it look for unconverted trials?
It checks the past 14 days of trial attendance in iClassPro on each Monday run, so any family from the last two weeks who has not yet enrolled is included in the list.
What if a family already enrolled after the trial?
It reads the live enrollment status from iClassPro, so any family who has already signed up is skipped and will not receive a follow-up draft.
Related templates
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