Get a daily enrollment and class status digest for your gymnastics gym
Every morning, WebRun opens iClassPro, gathers the current enrollment counts, today's class capacity and attendance figures, any new enrollments or cancellations since yesterday, and posts a clean daily digest to Slack. The same data is appended to a Google Sheet for trend tracking.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get a daily enrollment and class status digest from iClassPro?
WebRun opens iClassPro every morning and pulls the day's enrollment totals, new signups, cancellations, and class-by-class capacity figures, then posts a clean digest to Slack for the owner and front-desk team. The same data is appended to a Google Sheet so enrollment trends are always one tab away.
- Owners start every day knowing their enrollment health at a glance
- Under-filled classes are flagged every morning for a waitlist push
- Enrollment trends are automatically tracked in a Google Sheet
Built for gymnastics gym owners · studio operations managers · cheer and tumbling gym front desk · youth activity center directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - pull enrollment and class capacity data
iclasspro.com How to Automate iClassPro
WebRun opens iClassPro to pull enrollment and class capacity data. - Open iClassPro and navigate to the Dashboard or Reports section
- Capture total active enrollments, new enrollments since yesterday, and cancellations since yesterday
- Pull today's class schedule with capacity, current enrollment count, and open spots for each class
- Note any classes that are full and any with more than 30 percent open spots
Done when Today's enrollment totals and class-by-class capacity figures are captured.
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2
Slack - post the daily status digest
slack.com How to Automate Slack
WebRun opens Slack to post the daily status digest. - Post the daily digest to the gym-ops Slack channel showing total enrollments, new signups, cancellations, and a class-by-class capacity summary
- Highlight any class that is full or nearly full in bold
- Flag any class with more than three open spots as needing a waitlist push
Done when The owner and front-desk team have the daily status digest in Slack.
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3
Google Sheets - append daily data for trend tracking
google.com How to Automate Google Sheets
WebRun opens Google Sheets to append daily data for trend tracking. - Append a row with today's date, total active enrollments, new enrollments, cancellations, and total capacity across all classes
- Update a summary tab with week-to-date and month-to-date enrollment trends
Done when Today's data is appended to the enrollment trend sheet.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send anything to parents or students?
No. The daily digest is an internal report posted to a Slack channel for the owner and front-desk team only. Nothing goes to parents.
How far back does the new-enrollment and cancellation count go?
It captures activity since the previous morning's run, so the digest always reflects the last 24 hours of changes in iClassPro.
Can I add extra metrics like revenue or waitlist counts?
Yes. Tell WebRun which additional iClassPro report fields to include and it will pull those into the Slack summary and the Google Sheet on each run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.