Send Airbnb Check-In & Check-Out Messages
Every morning, WebRun opens your Airbnb host dashboard, finds guests checking in or out today, drafts a warm welcome or check-out reminder for each, saves the messages as drafts, and alerts you on Slack so you can approve and send before the guests need the information.
How can I automatically send check-in and check-out messages to Airbnb guests?
Every morning, WebRun opens your Airbnb host dashboard, identifies guests checking in or out that day, drafts a warm personalised welcome or check-out reminder for each, saves the messages as Gmail drafts, and alerts you on Slack so you can approve and send before guests need the information.
- Guests receive timely, personalised check-in and check-out messages
- Every message held for host approval before sending
- Host time saved on repetitive daily guest communication
Built for Airbnb hosts · short-term rental operators · property managers · boutique accommodation owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.airbnb.com/hostingin a real browser with your saved login - no setup, no API keys. -
1
Airbnb - find today's arrivals and departures
airbnb.com
WebRun opens Airbnb to find today's arrivals and departures. - Open Airbnb Host and go to Reservations
- Filter for guests checking in today and guests checking out today
- Capture guest name, property, check-in time, and any special requests noted in the booking
Done when Today's arrivals and departures are identified with all relevant details.
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2
Gmail - draft check-in and check-out messages
gmail.com
WebRun opens Gmail to draft check-in and check-out messages. - Draft a personalised welcome email for each arriving guest: door code, WiFi, key house rules, and local tips
- Draft a check-out reminder for each departing guest: checkout time, key return, and a thank-you note
- Save every message as a draft - do not send until you approve
Done when Welcome and check-out drafts are saved in Gmail for every guest today.
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3
Slack - alert you to review and approve
slack.com
WebRun opens Slack to alert you to review and approve. - Post a list of today's arrivals and departures with the draft message previews
- Prompt you to approve or personalise each before sending
Done when You have reviewed each guest message and can send them with a click.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send messages to guests without me seeing them first?
Never. Every guest message is a Gmail draft that only goes out after you approve it - access codes and instructions only reach guests once you say so.
What if a guest has already received a welcome message?
WebRun checks the thread history before drafting, so guests who already have the information are skipped automatically.
Can it handle multiple properties?
Yes - it reads all reservations across your Airbnb host account and drafts the correct message for each property's specific instructions.
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