Automated Grocery Store Shift Coverage Alerts
Every morning, WebRun checks your Google Calendar for shifts in the next 48 hours that have no confirmed staff assigned, cross-references any time-off flags in ECRS CATAPULT, and sends the manager a Telegram alert listing every gap so coverage can be found before the shift.
How do I get automatic alerts when a grocery store shift has no coverage?
WebRun checks your Google Calendar every morning for shifts without confirmed coverage in the next 48 hours, cross-references time-off data in ECRS CATAPULT, and sends the manager a Telegram alert listing every gap with department and minimum-staffing flags, so no shift goes unattended.
- Uncovered shifts surface 48 hours before they happen
- Minimum-staffing departments flagged so critical gaps get priority
- Manager gets a Telegram alert before any coverage gap becomes a crisis
Built for grocery store managers · independent market owners · supermarket shift supervisors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
calendar.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - find shifts with no confirmed coverage
calendar.google.com
WebRun opens Google Calendar to find shifts with no confirmed coverage. - Open the store's staff scheduling calendar and scan events for the next 48 hours
- Identify any shift event that lacks a confirmed staff member in the event title or description
- Record the shift date, time, department, and the number of staff needed
Done when All uncovered shifts in the next 48 hours are identified with their details.
-
2
ECRS CATAPULT - check for relevant time-off records
ecrs.com
WebRun opens ECRS CATAPULT to check for relevant time-off records. - Check CATAPULT for any pending time-off requests or availability changes for the relevant staff
- Note staff who might be available for an extra shift based on their usual hours
- Flag any department where the gap leaves the store below minimum staffing
Done when Time-off context and minimum-staffing flags are added to each gap.
-
3
Telegram - alert manager with gap list
telegram.org
WebRun opens Telegram to alert manager with gap list. - Send a Telegram message to the store manager listing each uncovered shift with date, time, and department
- Flag any shift that puts the store below minimum staffing
- Include suggested available staff names if identified from CATAPULT
Done when Manager has received a Telegram alert with all coverage gaps and context.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact staff directly to fill the gap?
No. WebRun alerts the manager with the gap details. Reaching out to staff to cover a shift is always a human decision.
What if all shifts are covered on a given morning?
WebRun sends a brief all-clear Telegram message confirming no open shifts were found in the next 48 hours, so the manager knows the check ran.
Can it work with scheduling tools other than Google Calendar?
This template is built for Google Calendar. If you use a different scheduling tool, let us know and we can adapt the workflow to read your existing system.
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