Flag unusual transactions and fund anomalies in your Aplos ledger
Every morning, WebRun opens Aplos and scans the general ledger for anomalies such as duplicate transactions, charges to the wrong fund, amounts that deviate significantly from historical averages, and entries missing required account codes. Flagged items are logged in a Google Sheet and a concise alert is sent to your finance team via Telegram so exceptions are reviewed before they compound.
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How do I automatically detect and flag unusual transactions in my Aplos fund accounting ledger?
WebRun scans your Aplos general ledger every morning for duplicates, misposted fund charges, amounts above the 90-day average, and entries missing required codes. Flagged exceptions are logged in a Google Sheet and a Telegram alert reaches your finance team with the top items so errors are caught and corrected before month-end, not after.
- Duplicate and misposted transactions caught daily instead of at month-end audit
- Restricted fund violations flagged before they become audit findings
- Finance team receives a prioritized exception list every morning without manual GL review
Built for nonprofit controllers · church finance committees · nonprofit auditors · fund accounting managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.aplos.comin a real browser with your saved login - no setup, no API keys. -
1
Aplos - scan GL for duplicate and anomalous transactions
aplos.com How to Automate Aplos
WebRun opens Aplos to scan GL for duplicate and anomalous transactions. - Open Aplos and navigate to the general ledger transaction list
- Filter for transactions entered since the prior run
- Check for duplicate entries with the same amount, payee, and date
- Check for transactions posted to a fund that does not match the payee's usual fund assignment
- Flag any amount more than two standard deviations above the fund's 90-day average
- Flag any transaction missing a required account code or fund designation
Done when All new GL transactions are scanned and any duplicates, mispostings, outliers, or missing codes are listed.
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2
Google Sheets - log flagged exceptions with details
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log flagged exceptions with details. - Open the transaction exception Google Sheet
- Append a row for each flagged item with transaction date, amount, fund, payee, and the exception type
- Mark items flagged today with a new-flag color for quick identification
- Mark resolved items from prior days in green when the finance team clears them
Done when The exception sheet has a current row for every new flag with type and transaction details.
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3
Telegram - alert finance team to new exceptions
telegram.org How to Automate Telegram
WebRun opens Telegram to alert finance team to new exceptions. - Send a Telegram message to the finance team listing the count of new exceptions and the top three by severity
- Include exception type, amount, and fund for each top item
- Link to the Google Sheet for the full exception list
Done when Finance team receives a Telegram alert with today's exception count and top items.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it correct or reverse any flagged transactions automatically?
No. WebRun only identifies and flags exceptions. All corrections, reversals, and re-postings are made by your finance team after reviewing the exception list in the Google Sheet.
How does it determine what counts as an outlier amount?
It compares each transaction amount to the 90-day running average for that fund and flags any amount more than two standard deviations above the average. You can adjust the sensitivity threshold during setup.
Can it catch fund-restriction violations, such as restricted funds used for operating expenses?
Yes. It checks whether the payee and account code combination match the permitted use of each restricted fund and flags any transaction that appears to violate the fund's restriction.
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