Encompass Automated Low-Stock Reorder Alerts
Every morning, WebRun opens Encompass, scans every active SKU against its reorder point, ranks the gaps by criticality and days of supply remaining, logs the full list to a Google Sheet, and posts your purchasing team a prioritized reorder alert in Slack.
How do I automatically get low-stock alerts for foodservice distribution SKUs?
WebRun scans every active SKU in Encompass each morning, compares on-hand stock to each item's reorder point, and ranks shortfalls by days of supply remaining. It logs the full picture to Google Sheets and posts your purchasing team a prioritized alert in Slack before the workday starts, so no restaurant-critical item runs dry unnoticed.
- Purchasing team sees a ranked reorder list in Slack before the warehouse opens
- Critical zero-stock SKUs flagged separately so nothing ships short
- Full reorder history logged automatically in Google Sheets
Built for foodservice distributors · broadline distributors · purchasing managers · inventory planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.encompasstech.comin a real browser with your saved login - no setup, no API keys. -
1
Encompass - scan SKU stock levels vs reorder points
encompasstech.com
WebRun opens Encompass to scan SKU stock levels vs reorder points. - Open Encompass and navigate to the inventory module
- Pull all active SKUs and compare on-hand quantity to each item's reorder point
- Calculate days of supply remaining for each below-threshold SKU
- Flag items with zero stock, back-ordered demand, or fewer than 3 days of supply as critical
Done when Every SKU below its reorder point is captured with on-hand quantity, reorder point, and days of supply remaining.
-
2
Google Sheets - log flagged SKUs with days of supply
google.com
WebRun opens Google Sheets to log flagged SKUs with days of supply. - Open the designated reorder tracking sheet
- Append a new timestamped row for each flagged SKU with item code, description, on-hand qty, reorder point, and days of supply
- Mark critical items (fewer than 3 days of supply) in red for easy scanning
Done when All flagged SKUs are logged in the tracking sheet with full context.
-
3
Slack - post prioritized reorder alert to purchasing team
slack.com
WebRun opens Slack to post prioritized reorder alert to purchasing team. - Post a ranked alert to the purchasing channel with critical items first
- Include item code, description, on-hand quantity, and days of supply for each flagged SKU
- Mention the purchasing manager if any critical items have zero stock
Done when Purchasing team has today's reorder alert in Slack, ranked by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place purchase orders automatically?
No. WebRun flags and ranks the shortfalls and posts them to Slack. Your purchasing team reviews the list and places orders. Nothing is submitted to a vendor on its own.
How does it decide which SKUs are most urgent?
It ranks by days of supply remaining, so items closest to zero stock appear first. Critical items with fewer than 3 days of supply are flagged separately and trigger a @mention to your purchasing manager.
What if the same SKU is flagged every day?
It will appear on every morning's list until the on-hand quantity in Encompass exceeds the reorder point. That persistence is intentional so nothing falls through the cracks.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.