Stay ahead of every prior authorization in your pipeline
Every morning, WebRun opens Brightree, pulls every open prior-authorization record, groups them by status (pending, approved, expiring, denied), logs the full list to a Google Sheet for audit purposes, and posts a prioritized action digest to Slack so nothing slips through.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.brightree.comin a real browser with your saved login - no setup, no API keys. -
1
Brightree - pull all open prior-authorization records
brightree.com How to Automate Brightree
WebRun opens Brightree to pull all open prior-authorization records. - Open Brightree and navigate to the prior-authorization queue
- Pull all open PA records and capture patient name, item, payer, submission date, status, and expiry date
- Classify each by status: pending over 5 business days, expiring within 14 days, or denied
Done when Every open prior-authorization record is captured with status, payer, and urgency tier.
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2
Google Sheets - log status, payer, and deadline for each
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log status, payer, and deadline for each. - Open the PA tracker sheet and append today's rows with date, patient, item, payer, status, and expiry
- Update the status of any PA that changed since yesterday
- Leave a running audit trail so the team can spot patterns by payer or item type
Done when The Google Sheet reflects today's complete PA status with no duplicate rows.
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3
Slack - post prioritized action digest to billing team
slack.com How to Automate Slack
WebRun opens Slack to post prioritized action digest to billing team. - Post a digest to the billing channel grouped by urgency: denied (act today), expiring soon, and long-pending
- Include a count of each tier so the team can size their workload at a glance
Done when The billing team has a prioritized PA action list in Slack before the workday starts.
How do I automatically track prior authorization status for DME orders?
WebRun opens Brightree every morning, pulls every open prior-authorization record, and sorts them by urgency: denied, expiring, or long-pending. It logs the full list to Google Sheets for audit and posts a prioritized digest to Slack, so your billing team starts each day knowing exactly which PAs need action first.
- Denied and expiring PAs are flagged every morning before orders stall
- A full audit trail of every PA is maintained automatically in Google Sheets
- Billing staff start each day with a clear, prioritized action queue
Built for DME billing teams · HME revenue cycle managers · prior authorization coordinators · durable medical equipment suppliers
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit prior authorization requests automatically?
No. WebRun only reads and tracks PA status from Brightree. Submitting or resubmitting a PA is left to your billing staff, who see the prioritized Slack list each morning.
How does it decide what is urgent?
It flags denied PAs as act-today, PAs expiring within 14 days as expiring-soon, and any pending submission older than 5 business days as long-pending, giving your team a clear action order.
Will the Google Sheet grow without limit?
New rows are appended daily and existing rows are updated, so each PA appears once. You can archive old rows monthly without affecting the tracker.
Related templates
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