Track importer bond expiries before they lapse
Every Monday, WebRun opens Descartes, checks bond records for importers whose continuous or single-transaction bonds are expiring within 60 days, updates a Google Sheets tracker with expiry dates and bond amounts, and posts a summary alert to Slack so your team can start renewal outreach before any bond lapses.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track importer bond expiry dates and get renewal alerts?
WebRun checks Descartes every Monday for importer bonds expiring within 60 days, flags the most critical ones, and updates a color-coded Google Sheets tracker. It also posts a Slack summary calling out bonds expiring within 14 days by name, so your team starts renewal conversations before any bond lapses.
- No importer bond lapses because a renewal deadline was missed
- Critical bonds expiring within 14 days are called out by name in Slack every Monday
- The Google Sheet gives the team a 60-day forward view of all renewal workload
Built for customs brokers · import compliance managers · trade operations teams · surety bond coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.descartes.comin a real browser with your saved login - no setup, no API keys. -
1
Descartes - identify bonds expiring within 60 days
descartes.com How to Automate Descartes
WebRun opens Descartes to identify bonds expiring within 60 days. - Open Descartes and navigate to the importer bond management section
- Filter to bonds with an expiry date within the next 60 calendar days
- Capture importer name, bond type (continuous or single entry), bond amount, surety company, and expiry date
- Flag any bonds expiring within 14 days as critical
Done when All bonds expiring within 60 days are listed with their details and urgency flag.
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2
Google Sheets - update the bond expiry tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to update the bond expiry tracker. - Open the bond expiry tracker Google Sheet
- Upsert each expiring bond by importer name, updating expiry date and status for existing records
- Highlight rows in red where expiry is within 14 days and amber where expiry is 15 to 30 days away
Done when The Google Sheet reflects all bonds due for renewal, with urgency color coding.
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3
Slack - post a weekly renewal alert
slack.com How to Automate Slack
WebRun opens Slack to post a weekly renewal alert. - Post a weekly Slack summary listing the count of bonds expiring in each urgency tier
- Call out by name any bonds flagged as critical (expiring within 14 days)
Done when The team has a weekly bond expiry summary in Slack with critical cases named.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it initiate bond renewals or contact the surety automatically?
No. WebRun tracks and surfaces expiry dates only. All bond renewals must be initiated by your brokerage team directly with the surety company.
Does it track both continuous and single-entry bonds?
Yes. It captures both continuous importer bonds and single-transaction bonds recorded in Descartes, as both types can expire and cause clearance issues.
What happens when a bond is renewed and Descartes is updated?
The next Monday run re-reads Descartes and removes any bond from the tracker whose expiry date has been updated beyond the 60-day window.
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