Automated Descartes Duty Drawback Candidate Flags
Every Monday, WebRun opens Descartes, reviews liquidated entries for duty drawback eligibility indicators such as goods later exported, destroyed, or re-worked, captures the duty paid and liquidation date, and appends qualifying candidates to a Google Sheets list so your team can prioritize drawback claims before the five-year statutory filing window expires.
How do I automatically identify duty drawback candidate entries before the filing window expires?
WebRun scans Descartes every Monday for liquidated entries above your duty threshold that show drawback eligibility indicators. It appends candidates to a Google Sheets list sorted by the five-year CBP claim deadline, with days remaining calculated for each, so your team pursues the highest-value refund claims before the filing window closes.
- Drawback-eligible entries are identified weekly, not years later when the claim window has already closed
- The Google Sheet deadline column shows exactly how many days remain for each claim
- High-duty entries approaching the five-year cutoff are surfaced first so the most valuable claims are prioritized
Built for customs brokers · importers with export activity · trade compliance teams · duty drawback specialists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.descartes.comin a real browser with your saved login - no setup, no API keys. -
1
Descartes - identify drawback candidate entries
descartes.com
WebRun opens Descartes to identify drawback candidate entries. - Open Descartes and filter liquidated entries to those with duty paid above a minimum threshold (e.g., $500 or the amount your team sets)
- Look for entries associated with importers who also export, manufacture, or have returned goods to identify drawback eligibility indicators
- Capture entry number, importer, liquidated duty amount, HTS code, and liquidation date
- Flag entries whose liquidation date is within four years (approaching the five-year filing cutoff)
Done when All candidate entries with drawback potential are listed with duty amounts and liquidation dates.
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2
Google Sheets - append candidates to the drawback tracking list
google.com
WebRun opens Google Sheets to append candidates to the drawback tracking list. - Open the duty drawback candidate Google Sheet
- Append new candidate entries not already in the list
- Add a column showing days remaining until the five-year claim deadline for each entry
- Sort by deadline ascending so the entries with the least time remaining appear at the top
Done when The Google Sheet contains all drawback candidates sorted by claim deadline with days remaining.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file duty drawback claims with CBP automatically?
No. WebRun only identifies and tracks candidates. All drawback claims must be prepared, reviewed, and filed by your licensed brokers or a specialist drawback provider.
How does it identify potential drawback candidates?
It flags liquidated entries above your duty threshold for importers whose profile includes export, manufacturing, or returned goods activity in Descartes, which are common drawback eligibility indicators. A broker should verify each candidate.
What is the five-year window it references?
CBP generally requires duty drawback claims to be filed within five years of the date of importation. WebRun tracks the days remaining so your team can prioritize claims approaching that statutory deadline.
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