Clinic Supply Restock Alerts
Every morning, WebRun opens your supply inventory spreadsheet, compares current stock levels against your reorder thresholds, drafts a restock alert email for the office manager, and posts a summary to Slack so nothing runs out mid-clinic.
How can I automatically alert staff when clinic supplies run low?
WebRun opens your supply inventory spreadsheet every morning, compares each item's current stock against its reorder threshold, drafts an alert email to the office manager, and posts a low-stock summary to Slack - so clinical supplies are replenished before a shortage disrupts patient care.
- Low-stock items flagged before they run out
- Office manager receives a prioritised restock list every morning
- No mid-clinic supply shortages caused by missed reorders
Built for clinic office managers · dental practices · GP surgeries · healthcare operations staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read current inventory levels
google.com
WebRun opens Google Sheets to read current inventory levels. - Open the Supply Inventory sheet and read the current quantity on hand for each item
- Compare each quantity against the Reorder At threshold column
- List every item at or below its threshold, including current stock and the preferred supplier
Done when A list of items that need restocking is compiled with quantities and suppliers.
-
2
Gmail - draft restock alert email
gmail.com
WebRun opens Gmail to draft restock alert email. - Draft an email to the office manager listing every low-stock item, current quantity, and the reorder link or supplier contact
- Suggest a reorder quantity based on the Par Level column in the sheet
- Save to Drafts - send only if the office manager is the designated approver; otherwise post to Slack
Done when A restock alert email draft is ready for the office manager.
-
3
Slack - notify office manager
slack.com
WebRun opens Slack to notify office manager. - Post a concise alert to the office Slack channel listing each low-stock item with current count and threshold
- Tag the office manager so they see it immediately
Done when The office manager has been alerted to every item needing a reorder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place supply orders automatically?
No. WebRun alerts and drafts - a human places every order. It never purchases on your behalf.
How do I set the reorder threshold for each item?
Add a 'Reorder At' column to your inventory sheet and fill in the minimum quantity for each item. WebRun reads that column directly - no configuration needed in the app.
Can it track multiple locations or storage rooms?
Yes. Add a Location column to your sheet and WebRun will group the alert by room or site so staff know exactly where the shortage is.
Related templates
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